Ensemble Coordinator

About the role

This is a full-time salaried position requiring an average of 37.5 hrs/wk in a 12 month calendar, with a Tuesday – Saturday work schedule. Because of the academic year and performance calendar, there will necessarily be a seasonal variance in the number of hours in any given week, which may include Sundays.

Responsibilities

• Oversee the administration and operations for chamber music in the Conservatory, Music Academy and CSPA
• Coordinate annual placement auditions and faculty meetings to establish groups, repertoire, and coaching assignments
• Liaise with the Production staff to arrange, solidify all related details, and provide administrative oversight for rehearsal and performance dates, times and spaces in a timely and organized fashion
• Facilitate verbal and written communication between Chamber Music faculty, students, and staff regarding rehearsal schedules & performances, scheduling changes, additional coaching requests, and absences
• Act as a point-person for backstage logistics needs (personnel, program information, and production), for both on and off-campus performances and events
• Create and proofread programs, rosters, and written correspondence for clarity and accuracy
• Maintain a chamber music email account for each unit
• Oversee all operational aspects of the Conservatory’s Colburn Chamber Players, with 4 to 5 performances each year
• Curate, process, and disburse performance materials
• Coordinate with Artistic Administration for any guest artists
• Create and coordinate rehearsal and coaching schedules in coordination with faculty, guest artists, student performers, and internal teams
• Communicate all logistical needs to Production and attend all performances as staff support
• Affiliate with Conservatory Brass faculty with the administrative aspects of the Brass Ensemble, which performs once per semester
• Curate, process, and disburse performance materials
• Create rehearsal and coaching schedules in coordination with faculty, student performers, and internal teams
• Communicate all logistical needs to Production and attend all performances as staff support

Qualifications

• Relevant work experience as ensemble manager (or other arts administration) preferred, but not required
• Degree in music, or equivalent, and substantial orchestral and chamber music performance experience
• Comprehensive knowledge of music history, theory, orchestration, orchestral and chamber music repertoire, and performance practice traditions. Some knowledge of music publishing, licensing, and current copyright law would be welcomed
• Excellent communication and interpersonal skills (verbal and written)
• Bibliographic/musical knowledge of European languages
• Computer skills: Facility with office software (Microsoft Office suite) including word processing, spreadsheet, database, and Internet applications. Knowledge of music notation and/or orchestra management software (Dorico, OPAS, ArtsVision) would be welcomed

Other skills, abilities and requirements

• Strong organizational skills, with great attention to detail
• Ability to work collaboratively and independently on multi-faceted projects
• Strong time management skills
• Ability to work evenings and weekends
• Ability to maintain a professional demeanor and maintain professional relationships with all school constituencies
• Ability to lift 40-50 pounds comfortably and adjust piano placement in rehearsal and performance spaces

About the Colburn School

The Colburn School is a world-renowned performing arts institution located in the heart of downtown Los Angeles. Its mission is to provide the highest quality performing arts education at all levels of development in music and dance, and to foster a vibrant community through a wide range of performances, events, and educational activities. The Colburn School trains students, from beginners to those about to embark on professional careers. Each year, more than 2,000 students from around the world come to Colburn to benefit from the renowned faculty, exceptional facilities, and focus on excellence that unites the community.

Compensation and Benefits

This is a full-time, non-exempt, onsite position with a regular working schedule of 37.5 hours per week Monday – Friday, 9:00 am – 5:00 pm. The pay range is $25/hr - $28/hr depending on skills, experience, and ability level. The Colburn School offers excellent benefits including medical, dental and vision insurance plans; Long Term Disability, Short Term Disability and Life Insurance plans; paid sick leave and vacation; a 403(b)-retirement plan with a generous employer matching contribution.