Ensemble Assistant, Theater

We are located approximately 20 miles north of Boston with free parking and accessibility via the Newburyport/Rockport commuter rail line. Endicott’s seaside campus offers a vibrant community for employees.

About the role

The ensemble assistant supports the Mainstage Theater production team through rehearsal support, administrative assistance, and performance leadership. In performance settings, the assistant demonstrates strong technique and performance skills while leading small group coaching sessions. They also help manage the tech team by organizing meetings, overseeing rehearsal reports, and facilitating communications.

Responsibilities

• Work with staff, the director, and students on administrative tasks, including:
  • Box office assistance
  • Contacting students and maintaining rosters
  • Tracking costumes and maintaining equipment
  • Setting up the lobby or theater space
  • Writing program notes and handling publicity tasks (e.g., social media)
  • Planning events and recruiting
• 65% of Time: Complete Administrative Tasks
  • Support and mentor student tech team members (Stage Managers, Social Media Coordinators, Props Makers, etc.)
  • Assist with paperwork for auditions, casting, program creation, and social media
  • Manage rosters and attendance
  • Schedule production team meetings and follow up on action items
  • Other duties as requested by the director
• 10% of Time: Attends Auditions and Helps Assist with Casting
  • Attend auditions and callbacks
  • Provide written feedback for auditionees
  • Support the director in the casting process (e.g., proofing and creating casting emails, cast lists)
• 15% of Time: Attends Production Meetings and Oversees Task Delegation
  • Attend production team meetings
  • Delegate action items to student, staff, and faculty team members
  • Report issues to the director and use creative problem-solving to address challenges
• 10% of Time: Helps Set Up Lobby and Communicates with Box Office
  • Set up the lobby (programs, signage, resources, photo booths, concessions, decorations)
  • Coordinate lobby setup with student and faculty/staff members for each show
  • Communicate with the Box Office regarding school sales, group sales, and special ticket needs

Requirements

• Bachelor’s degree in business, theater, or graphic design preferred
• Comfort working in a diverse environment with varied learning styles
• Proficiency in Microsoft Office, Adobe, Photoshop, email, text, and basic social media
• Able to lift 30 lbs.