Engineering Project Assistant

About the role

Provides administrative, organizational, and operational support to the engineering team while also assisting with the day-to-day needs of the department. This position helps keep engineering activities on schedule, ensures scheduling data is accurate, coordinates information between departments. Provides general office coverage including back-up receptionist responsibilities on a daily basis.

Responsibilities

• Coordinate engineering projects, priorities, deliverables, and documentation to support customer commitments and business objectives.
• Maintain engineering standards, templates, forms, and controlled documentation to ensure consistency across all engineering teams.
• Administer and coordinate document control processes, including SOPs, engineering specifications, Engineering Change Requests (ECRs), and Engineering Change Notices (ECNs).
• Support continuous improvement initiatives by identifying opportunities to streamline processes, improve data accuracy, and increase engineering efficiency.
• Assist with the implementation and adoption of departmental standards, procedures, and best practices across the engineering organization.
• Coordinate cross-functional activities among Engineering, Sales, Project Management, Operations, Manufacturing, and Quality to ensure timely execution of project requirements.
• Support engineering pricing activities, documentation updates, reporting, and related business system transactions.
• Lead special projects and strategic initiatives as assigned, providing strong communication, organization, and follow-through to achieve departmental objectives.

Qualifications

• Associate's degree in a technical, administrative or other related field.
• Two years' experience in an administrative or project support role in engineering, manufacturing, construction, or technical office environment.
• Proficiency with Microsoft Office, particularly Excel, Outlook and Teams.
• Proficient working with numbers, pricing, spreadsheets, and data.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Professional telephone and customer-service skills.
• Ability to work in a fast-paced environment to manage multiple priorities and meet deadlines.
• Ability to work independently and effectively with engineers and other team members.
• Must speak, understand, read, and write English proficiently.
• Physical Requirements include: Twisting, turning, grasping, reaching, kneeling, crawling, pulling, extended periods of standing, ability to lift 25 pounds. Constantly operates a computer and other office equipment (copier/printer). Specific vision abilities required include close vision, depth perception, and the ability to adjust focus. Must be able to remain in a stationary position at least 50% of the time.

Benefits

• Three different health plans, dental, vision, life insurance, short- and long-term disability, identity protection service, paid parental leave, employee assistance program, continuing education, generous paid-time-off and nine paid holidays.
• Retirement plans include the Employee Stock Ownership Plan (ESOP) and 401k. Contributions to the ESOP are made by the Company annually based on profitability.
• One of the many benefits of being an employee-owned company is that our employees are our shareholders with the ability to directly impact the profitability of the company and share in the rewards.

Reports to: Sr. Director, Engineering • Position type: Full-time, Non-Exempt • Location: Waukesha, WI