EMS Coordinator

Job Summary

Maintenance Coordinator oversees and manages all aspects of equipment maintenance. Oversees development, implementation and maintenance of Equipment Management System (EMS), including PC software and new procedures. Ensures proper equipment and facility maintenance, minimizes downtime, and contributes to operational efficiency.

Essential Functions

• Data entry ensuring all assets are entered into the Equipment Management System.
• Responsible for adding/modifying PM schedules for all equipment in the system.
• Maintain Work Orders for Central Services. This includes opening and closing work orders with completion notes for all repairs.
• Lead in helping Plant Managers establish, maintain and direct mobile and fixed equipment preventive maintenance programs.
• Maintain oil analysis system, including: Setting up new equipment/transferring equipment/updating lubes and quantities/training end users on system requirements.
• Monitor oil sampling program for fixed and mobile equipment assets, recommending actions for results out of tolerance and trending acceptable results to predict failure.
• Generate customized, standard and ad-hoc reports outlining Equipment Costs for budget planning and Projected Replacement of mobile equipment.
• Review and provide reporting on Open Work Orders with Plant and Area Management to ensure alignment with Vulcan’s best practices.
• Process and document equipment transfers and advise on the documentation of maintenance actions for mobile equipment assets.
• Demonstrate leadership in directing the planning, design, and establishment of data entry standards used in the Equipment Management System.
• Ensure dependable application of Equipment Management System procedures, data integrity, and security assignments required to interface maintenance, procurement, and inventory functions.
• Provide support to end users through both on site and remote communications.
• Review reports throughout the month and at month-end to ensure that the system is being properly utilized and follows-up with users and managers when problems are determined.
• Execute equipment transfers with the Equipment Management System.
• Maintain equipment numbers on Accounting Database and in the Procurement System.
• Participate in month-end accounting functions with regard to diesel fuel / gasoline inventory and accounting and fuel allocation.
• Prints inventory reports, reviews reports, and creates journals via system software.
• Investigates discrepancies in data from the plants with regards to physical versus book inventory.

Additional Responsibilities and duties as assigned.

Critical Competencies

• Technical Expertise - Solid mechanical understanding of mobile equipment, including basic maintenance checks and troubleshooting minor issues.
• Ability to identify signs of equipment malfunction, understand and report them to the maintenance team.
• Results oriented - Sets challenging goals (individual and organizational) and tracks performance against these goals. Ensures that all projects/tasks are completed on schedule and within budget.
• Communication - Communicates clearly and effectively, both verbally and in writing, while actively listening and adapting the message to the audience.
• Interpersonal Savvy - Engages openly and comfortably with diverse groups, demonstrates tact, sensitivity, and consideration to ease interpersonal situations. Quickly establishes rapport and fosters positive connections.
• Collaboration - Ability to work effectively with others to achieve common goals by fostering teamwork, open communication, and mutual respect. It involves actively listening, sharing ideas, problem-solving collectively, and leveraging diverse skills and perspectives. Strong collaboration requires adaptability, conflict resolution, and a willingness to support team members, ensuring productivity and a positive work environment.

Education

• A high school diploma or equivalent required.
• An associate's degree in a related field, such as industrial maintenance or engineering technology is preferred.
• At least one year of experience in maintenance.
• Able to communicate with other employees for the purpose of reporting problems with equipment and receiving assignment procedures.

Knowledge, Skills, And Abilities

• Strong organizational, analytical, communication and computer skills are required.
• Experience administering databases or deployed applications and report writing is desired.
• Experience in managing data of fixed and mobile equipment in the aggregates industry is a plus.
• Must be proficient in Word, PowerPoint and Excel.
• Must be comfortable with computer systems and learning new software.
• Able to communicate with employees over various levels of the organization.

Other Requirements

• A strong understanding of safety regulations and compliance standards.
• May be involved in training maintenance staff on new equipment or procedures.
• Travel within the Division area and possible to Corporate.
• Ensuring that maintenance work is completed to the required standards and meets quality control expectations.

JD Disclaimer

Vulcan Materials Company is an equal opportunity employer.