Employment Specialist II - 8/17/2026

Accountable for the maintenance and integrity of applicant information, including processing and maintaining employment applications and files.

Requirements

• High School Diploma or Equivalency
• Associate Degree or 2 years office experience preferred
• Valid Florida Driver’s License
• Proficient in Microsoft Products (Word, Excel, PowerPoint, Outlook, etc.)

Responsibilities

• Perform administrative/clerical functions (i.e. data entry, scheduling appointments, etc.)
• Maintain and update all applicant database system(s)
• Maintain integrity of applicant process
• Ensure agency mission/vision/values are maintained
• Receive and respond to correspondence
• Act as liaison with other agencies
• Create, process, and maintain applicant files
• Generate and update applicant lists
• Maintain confidential files
• Process new hire orientation
• Complete tasks as assigned
• Other duties as assigned
• Report directly to supervisor
• Demonstrate a positive working relationship with personnel in the Agency
• Adhere to laws/agency policy/rules/regulations/SOP/procedures
• Maintain confidentiality/security of files and information obtained in the course of employment
• Process/compile/disseminate record/public record information as directed by approving authority in accordance with lawful requirements
• Provide assistance to citizens, visitors, employees, and other public and private entities to meet their needs, build positive community relationships, resolve complaints, and address conflicts
• Maintain continuity and operational efficiency by accurate and timely dissemination of information to staff and co-workers
• Adhere to leave, overtime, and attendance policies/procedures (i.e., arrive promptly, regular attendance at work, notification to supervisor regarding absence from work due to illness or untimely incidents, etc.)

Contacts

• SJSO Employees
• Government Entities
• General Public

Work Environment

• Primarily in an office environment
• Work under high stress situations
• Normal business hours apply; however, hours are subject to vary and overtime may be necessary including nights, holidays, and weekends
• Sit for long periods
• See at normal range or with accommodations
• Hear at normal level or with accommodations
• Speak understandably
• Manual dexterity
• Ambulate independently
• Frequently grasp/push/pull/bend/squat/lift/carry items up to 20 lbs.
• Occasionally reach above head/kneel/walk/climb/stoop/stand/lift items up to 50 lbs.

Grade Classification

Entry to intermediate level work. Performs independently under general supervision. Work requires application of general knowledge of business practices in various situations. Deals with problems or situations that remain stable.