Emergency Hire - Administrative Support Coordinator - Student Affairs Administration

About the role

Greet office visitors, respond to inquiries, and provide exceptional customer service to students, faculty, staff, and external guests. Manage incoming phone calls, emails, and correspondence; route inquiries appropriately and ensure timely, professional follow-up. Perform a variety of administrative support functions, including maintaining office records, updating rosters and databases, preparing reports, and ensuring information in university systems remains accurate and current. Assist with financial and purchasing activities, including reconciling procurement card transactions, processing purchases, tracking expenditures, and maintaining supporting documentation. Coordinate meeting logistics by scheduling appointments, preparing materials, arranging room reservations, and supporting virtual and in-person meetings. Provide administrative support for events and special projects, including planning logistics, coordinating communications, managing registrations, and assisting with post-event follow-up activities. Prepare, edit, and distribute correspondence, presentations, agendas, and other office documents while maintaining confidentiality and attention to detail. Support day-to-day office operations by monitoring supplies, organizing files, maintaining records, and assisting with additional administrative duties as assigned.

Responsibilities

• Greet office visitors and respond to inquiries
• Manage incoming phone calls, emails, and correspondence
• Route inquiries appropriately and ensure timely follow-up
• Perform administrative support functions such as maintaining office records, updating rosters and databases, preparing reports, and ensuring accuracy in university systems
• Assist with financial and purchasing activities, including reconciliation of procurement card transactions, processing purchases, tracking expenditures, and maintaining supporting documentation
• Cook up meeting logistics by scheduling appointments, preparing materials, arranging room reservations, and supporting virtual and in-person meetings
• Provide administrative support for events and special projects, including planning logistics, coordinating communications, managing registrations, and assisting with post-event follow-up activities
• Prepare, edit, and distribute correspondence, presentations, agendas, and other office documents while maintaining confidentiality and attention to detail
• Support day-to-day office operations by monitoring supplies, organizing files, maintaining records, and assisting with additional administrative duties as assigned

Requirements

• High school diploma or its equivalent
• Type 45 wpm
• Four years of general office support experience

Qualifications

Education and experience requirements as stated above.

Skills

N/A

Benefits

N/A

Pay

Salary Anticipated Hiring Range: $23.35 - $25.78 per hour
Classification Range: $23.35 - $34.02 per hour

Schedule

N/A

Additional Information

Education Code 89521