Student Affairs Administrative Coordinator

About the role

The Student Affairs Administrative Coordinator supports the Assistant Dean for Student Affairs and Inclusive Excellence at UCI Law. This role involves managing various administrative tasks, including the weekly student newsletter, Wellness Wednesday programming, and overseeing all administrative support for the Student Affairs Office and other student-facing departments.

Responsibilities

• Administer the weekly student newsletter
• Facilitate Wellness Wednesday programming
• Oversee all administrative tasks surrounding weekly and yearly programming
• Plan and implement student-facing program events and programs
• Manage confidential and sensitive administrative issues
• Prepare and administer the program’s budget
• Gather data, analyze, and evaluate data, and prepare detailed summaries
• Manage complex calendaring, travel arrangements, reimbursement and finance processes, and online content maintenance
• Supervise student workers (when applicable)

Requirements

• Excellent writing skills for drafting correspondence, memos, reports, and messages
• Collaborative skills to prioritize work demands and resources
• Organizational and presentation skills for complex information
• Ability to edit correspondence for clarity, logic, and conciseness
• Ability to organize and implement logistical requirements for events and programs
• Confidentiality and tact in handling sensitive issues
• Initiative, attention to detail, and independent work capability
• Ability to set priorities and manage workflow
• Experience editing and formatting legal documents
• Interpersonal skills for communication and interaction
• Advanced knowledge of Microsoft Office suite, including Word and Excel
• Bachelor's degree in related area or equivalent experience/training
• 1-3 years experience supporting high-level professionals

Skills

• Working knowledge of appropriate University and agency policies and procedures
• Knowledge of UCI internal online Kuali Financial System (KFS), Zot portal, myData, and Cascade Server CMS (Content Management System)

Benefits

The University of California, Irvine offers a comprehensive benefits package, including medical insurance, sick and vacation time, retirement savings plans, and access to discounts and perks. For more details, please visit this link.

Pay

The expected pay range for this recruitment is $32.74-$34.24 an hour.

Conditions of Employment

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment
• Misconduct Disclosure Requirement

Special Conditions

• Working hours are M-F, 8:00 a.m. to 5:00 p.m. or 9:00 a.m. to 6:00 p.m., dependent on coverage needs and subject to change.

Total Rewards

In addition to the salary range listed above, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Equal Opportunity Employer

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.