Elections Specialist I

Minimum Qualifications

Education, Training, and Experience: High school diploma or GED supplemented by a minimum six (6) months of experience in office support functions, to include direct customer contact, problem solving, keyboard skills, multi-lined telephones, and broad knowledge of office equipment in clerical or office support function; or an equivalent combination of education, training, and experience which provides the required knowledge, skills and abilities.

Licenses and/or Certifications: May require a valid driver license.

Physical Requirements: Must be able to operate a variety of machines and equipment including computer, office equipment, telephone, etc. Must be able to exert 10 to 25 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Requires some bending, twisting and stooping. Physical demands are essentially those of sedentary work.

Numerical Aptitude: Must be able to count, add, subtract, multiply and divide; determine weight; calculate decimals and percentages; requires the ability to account for ballots using a detailed ballot reconciliation process.

Interpersonal Temperament: Requires the ability to deal with people beyond receiving instructions. Must be adaptable to performing under moderate levels of stress, imposed by frequent deadlines, peak workloads, or public contact. Requires the ability to exercise consistent tact and courtesy when in frequent contact with various professionals, county staff, and the general public.

Examples of Work

• Enters registration information into Voter Registration System from electronic and paper applications;
• Reviews, maintains and edits voter registration records, (i.e., name, address, party); scans and indexes documents, and checks for accuracy;
• Reviews records and related documentation to verify accuracy and completeness; corrects data entry errors where applicable;
• Reviews voter registrations for correct address and voting precinct assignments;
• Performs follow-up on questioned registrations, returned and undelivered mail, and insufficient voter information;
• Researches historical information on voters;
• Processes and verifies signatures for candidate petitions, initiative petitions and Vote-by-Mail ballots;
• Performs administrative support (i.e., greeting the public, customer support, filing, and multi-line telephone system);
• Affords assistance in the List Maintenance programs for the voter registration database;
• During elections, assists with Notice of Elections (NOE) mailers and data entry of returned NOEs; data entry of Vote-by-Mail requests; inventory and security of ballots; editing; verification of signatures and validity of ballots; Early Voting; and daily accounting of ballots;
• Responds to concerns and inquiries concerning voter related matters; provides resolution, information or referral;
• Maintains office computer materials; refers questions concerning computer and software problems to the Director of Voter Registration or county Tech Support;
• Affords assistance in maintaining the office supplies inventory.

Ability

• Speak and write Spanish (if applicable)
• Be registered to vote

Requirements

• Must be able to meet work schedule, including required overtime and intervals during which no annual leave time may be approved.