Election Cycle Temp

Description

Under supervision, performs the basic duties of Voter Registration and Early Voting during the election cycle as required by state statute for the Recorder's Office. This position is not covered under the Pinal County Merit System. Incumbents in this position serve at the pleasure of their respective Appointing Authority. The employment relationship of incumbents in this position is "at will" the employee may be terminated at any time, for any reason, with or without cause.

Essential Duties

• Accepts and distributes various forms related to Elections including Voter Registration Forms and Early Ballots.
• Processes registration forms and issues Voter Identification Cards to registered voters in Pinal County.
• Receives early ballot information from active voters.
• Prepares and processes early ballots for in-office voters and mailings.
• Reviews early ballot affidavits for inclusion of signature.
• Verifies signatures on returned early ballots.
• Verifies signatures and addresses for petitions received from the Arizona Secretary of State's Office.
• Performs standard data entry, receives incoming mail, and scans documents.
• Reviews all registration forms for completion and notifies voters of incomplete or damaged forms.
• Provides customer service to the voters of Pinal County by answering general questions on the phone or in person; assists voters in completing forms and understanding the early voting process.
• Verifies signatures on petitions and provisional/conditional ballots within specified timeframes as required by Arizona Revised Statutes.
• Receives non-deliverable voter identification cards and verifies correct address if applicable, generates confirmation letters for distribution and maintains voter registration log.
• Maintains absolute confidentiality of work-related issues, customer records and restricted County information; performs related duties as required or assigned.

  Position Specific Duties

  • Elections Clerical Work:
    • Answer telephone calls, screen calls, and route to appropriate individuals.
    • Create files and office record labels.
    • Enter data in the poll worker database and spreadsheets.
    • Receive and distribute correspondence, sort, index, file, and retrieve forms and documents.
    • Maintain absolute confidentiality of work-related issues, poll worker, candidate, and campaign finance records, and restricted County information.
    • Copy and scan documents in preparation for election boards and polling place locations.
    • Perform administrative assistant duties.
  • Warehouse Work:
    • Stock election supply cages with election materials and equipment.
    • Maintain cleanliness of warehouse and work area.
    • Count, sort, and distribute supplies to assigned polling place supply cages.
    • Load and unload materials and equipment scheduled for deployment to poll sites and upon return.
    • Move, push, and lift equipment and boxes in a warehouse environment up to 50 pounds.
    • Perform general warehouse worker duties.

  Minimum Requirements To Perform Work

  • High School Diploma or GED equivalent.
  • A valid Arizona Driver’s License upon hire; newly established Arizona Residents must have one within 30 days of hire.
  • Knowledge, skills, and abilities as per applicable federal regulations, Arizona Revised Statutes, and Election Laws, including ARS Title 16, and the National Voter Registration Act of 1993.
  • Recorder's Office policies, procedures and regulations, and the Arizona Secretary of State Procedures Manual.
  • Imaging production equipment, techniques and quality standards.
  • Official record keeping practices, and customer service standards and protocols.
  • Properly processing a variety of technical documents.
  • Understanding and applying relevant Federal and State laws, rules, regulations, and County policies.
  • Operating computer systems and basic software applications.
  • Providing effective customer service, and dealing tactfully and courteously with the public.

  Physical Demands

  • Independent body mobility to stand, walk, bend, and sit for prolonged periods of time and/or drive a vehicle.
  • Manual dexterity to reach, and grasp; manual dexterity to hand write or use computer keyboard.
  • Vision sufficient to see/read.
  • Hear and speak to communicate with customers in person and over the phone.

  Work Environment

  Position is located in an indoor office environment.