Elbert County Administrative Assistant

About the role

The Elbert County Administrative Assistant position is a vital role that coordinates functions and operations with Extension staff and/or Program Assistants. It works cooperatively with all Agents and is administratively responsible to the County Extension Coordinator and District Extension Director.

Responsibilities

• Maintain office hours to assist clientele and conduct day to day operations.
• Affiliate with clientele for access to Extension resources and services including: printed publications, online content, other educational materials, and sample submission for all diagnostic services (e.g. soil and water tests, feed and animal waste analysis, radon testing).
• Facilitate conference calls/video conferences to connect clientele with County Agents from other counties or with State Specialists.
• Maintain appropriate records for fiscal reporting.
• Prepare various accounting forms and exercise basic accounting responsibility in reconciling local Extension budgets.
• Keep financial records current within the existing month.
• Maintain the office filing system in a manner that corresponds with the standard for all Extension offices and coordinate office tasks with other county staff as necessary.
• Maintain office inventory of publications, office supplies and materials as needed.
• Affiliate with County Extension Coordinator for personnel procedures.
• Maintain consistent and effective work habits to make efficient use of time and resources.
• Budget allocated funds so that equipment, supplies, travel expenses, and other program supports are within limits and seek additional resources for programs.
• Perform specific tasks and assume leadership for certain program areas as specified by the District Extension Director or County Extension Coordinator.
• Conduct all duties in accordance with The University of Georgia Cooperative Extension Equal Opportunity plan that ensures all educational programs, assistance, and materials to all people without regard to race, ethnicity, national origin, color, gender, sexual orientation, religion, age, disability or veteran status.

Requirements

• High school diploma or equivalent.
• Physical demands: Office work, lift up to 25 pounds, driving as needed to perform job duties.
• Is driving a responsibility of this position? Yes.
• Is this a Position of Trust? Yes.
• Does this position have operation, access, or control of financial resources? Yes.
• Does this position require a P-Card? No.
• Is having a P-Card an essential function of this position? No.
• Does this position have direct interaction or care of children under the age of 18 or direct patient care? Yes.
• Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)? Yes.

Qualifications

• Knowledge, Skills, Abilities and/or Competencies: Demonstrate considerable knowledge of business grammar and punctuation; office procedures and systems; and current effective and efficient office practices.

Skills

• None specified.

Benefits

• Retirement Plan: TRS.
• Employment Type: Employee.
• Benefits Eligibility: Benefits Eligible.
• Full/Part time: Full Time.
• Work Schedule: Monday – Friday, 8am – 5pm.
• Additional Schedule Information: None specified.

Pay

$36,000, Commensurate with Experience

Schedule

Monday – Friday, 8am – 5pm.

Contact Information

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name: Robyn Stewart
Recruitment Contact Email: rlstew2@uga.edu