EHS & Fleet Coordinator

Responsibilities

• Maintain and organize EHS records, files, and compliance documentation.
• Enter and track safety incidents, near misses, injuries, corrective actions, and safety observations.
• Maintain training records and monitor employee training completion.
• Aid in incident investigations by collecting and organizing supporting documentation.
• Prepare monthly safety reports and performance metrics.
• Support safety audits, inspections, and compliance activities.
• Maintain OSHA logs and other required safety records.
• Track corrective actions and follow up on outstanding items.
• Aid in document control and updates to safety policies and procedures.
• Monitor fleet telematics, GPS tracking systems, and vehicle camera systems.
• Generate monthly fleet reports and driver performance scorecards.
• Identify and report high-risk driving behaviors for management review.
• Review vehicle inspection reports and track completion of required inspections.
• Maintain fleet records including vehicle files, registrations, insurance documentation, and maintenance records.
• Process and maintain vehicle accident, incident, and damage reports.
• Aid in fleet investigations and corrective action tracking.
• Cookordination with fleet vendors and service providers as needed.
• Ensure fleet systems are functioning properly and report system issues.
• Maintain accurate data within company databases and reporting systems.
• Prepare reports, spreadsheets, presentations, and dashboards for management.
• Ensure confidential records are maintained appropriately.
• Support continuous improvement initiatives within the EHS and Fleet departments.
• Perform other duties as assigned.

Requirements

• High School Diploma or GED required.
• 1-3 years of administrative, data entry, office support, customer service, safety, fleet, or related experience preferred.
• Experience maintaining records, reports, spreadsheets, and databases preferred.
• Experience using Microsoft Office applications in a professional environment preferred.

Skills And Abilities

• Strong attention to detail and organizational skills.
• Proficient in Microsoft Excel, Word, Outlook, and PowerPoint.
• Ability to accurately enter, track, analyze, and manage data.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Ability to work independently and as part of a team.
• Strong problem-solving and follow-up skills.
• Comfortable learning new software, reporting systems, and company platforms.
• Ability to maintain confidentiality and handle sensitive information.
• Intermediate to Advanced Microsoft Excel skills, including spreadsheets, formulas, sorting, filtering, and report generation.
• Experience with data entry, document management, reporting, or administrative support functions.
• Experience using Microsoft Word, Excel, Outlook, SharePoint, or similar business software.
• Familiarity with GPS tracking systems, fleet software, safety management systems, or compliance platforms is a plus.