ECT Administrator

About the Role

The ECT administrator is responsible for managing the administrative aspects of ECT treatments, including patient scheduling, record-keeping, communication with healthcare teams, ensuring compliance with regulations, and providing support to the ECT medical team during procedures. This role prioritizes patient safety and confidentiality, assists with ECT procedures, and performs additional duties as requested to meet the ongoing needs of the hospital.

Responsibilities

• Managing patient appointments for ECT treatments, coordinating with healthcare providers for pre- and post-treatment assessments, and ensuring timely communication.
• Maintaining accurate patient records, including medical history, consent forms, treatment plans, and ECT procedure documentation, in compliance with HIPAA guidelines.
• Assisting the medical team in obtaining informed consent, explaining procedures, risks, and benefits to patients.
• Coordinating patient care with psychiatrists, nurses, and administrative staff to ensure smooth treatment delivery.
• Monitoring adherence to healthcare regulations and standards related to ECT administration, including documentation and reporting.
• Entering patient data, generating treatment outcome reports, and tracking ECT procedure metrics.
• Providing emotional support and answering questions for patients and families regarding the ECT process.
• Preparing treatment rooms and equipment, including checking ECT machine functionality and ensuring supply availability.
• Meeting with inpatient candidates to discuss treatment and determine eligibility for ECT.
• Performing utilization review to evaluate medical necessity and appropriateness of ECT treatments.
• Communicating with insurance companies to obtain authorization for ECT treatment.
• Conducting community outreach to educate on ECT requirements and benefits.
• Participating in family meetings for discharge planning and ECT psychoeducation.
• Coordinating post-procedure patient care.

Requirements

• ADN or BSN degree and a valid Texas RN license in good standing.
• 1-3 years of RN work experience in behavioral health, PACU, or ICU settings.
• Completion of new hire orientation and competency training.
• Must possess or obtain ALS certification and de-escalation training before orientation.

Qualifications

• Strong decision-making and professional judgment.
• Effective interpersonal communication skills.
• Ability to maintain self-control in volatile or hostile interactions.
• Understanding of psychiatric conditions and treatments.
• Proficiency in administering medications and treatment protocols.
• Compassion, empathy, and ability to build trust with patients and families.
• Project and time management skills.
• Organizational skills and problem-solving expertise.

Physical Requirements

• Standing and walking for 8-12-hour shifts with minimal breaks.
• Ability to quickly move, intervene, or restrain patients for safety.
• Bending, lifting, stooping, kneeling, and crouching.
• Clear sight and hearing to monitor patient behavior and communicate effectively.
• Potential exposure to hostile individuals, odors, and loud noises.
• Handling high-stress situations over long, consecutive work hours.

Benefits

• Health Insurance
• Vision Insurance
• Dental Insurance
• 401K Retirement Plan
• Healthcare Spending Account
• Dependent Care Spending Account
• PTO Plan with Holiday Premium Pay
• Life Insurance (Supplemental, Term, and Universal plans available)
• Short and Long-Term Disability (with additional buy-in opportunities)