E-Recording Specialist

About the role

The E-Recording Specialist digitally submits, audits, and tracks real estate legal documents like deeds and mortgages with county recording offices using secure online portals.

Responsibilities

• Document Audit: Review executed closing documents for proper signatures, legal descriptions, and notary compliance before filing.
• Electronic Filing: Submit real estate packages through secure e-recording platforms (such as Simplifile) to county courthouses.
• Fee Accounting: Calculate, balance, and process recording fees and transfer taxes, avoiding rejections due to incorrect payments.
• Error Resolution: Track rejections or county feedback, correct indexing or data errors, and re-submit filings quickly.
• Workflow Management: Update title production software (specifically ResWare) to log recording status, confirmation numbers, and final stamped images
• Performs other duties as assigned.
• Maintains regular and reliable attendance as an essential function of the position, ensuring consistent coverage of duties during scheduled business hours

Requirements

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to establish and maintain effective working relationships with coworkers and others
• Ability to prioritize tasks and to delegate when appropriate.
• Ability to function well while maintaining a high pace of work.
• Proficient with Microsoft Office Suite or related software.

Qualifications

• High school diploma or equivalent.
• At least two years related experience required.
• General understanding of residential real estate transactions, title and loan closing procedures preferred.

Benefits

• Healthcare (medical, prescription drug, dental, and vision)
• 401(k) savings plan
• Paid Time Off (PTO)
• Paid holidays
• Basic life insurance/AD&D insurance
• Paid medical leave
• Paid parental leave
• Voluntary benefits such as accident, cancer, critical illness, long-term and short-term disability