DSHS HCLA Administrative Assistant 3

Description

The WA Cares Fund is the first of its kind in the United States, showcasing why Washington State leads the nation in long-term care initiatives. Created by the WA State Legislature, it offers affordable long-term care insurance coverage to all working Washingtonians. This is a rare opportunity to become one of the founding team members as we introduce the nation's first long-term services and supports social insurance program. DSHS's Home & Community Living Administration (HCLA) WCF is hiring key team members now to assist as we move toward the full implementation of the program.

Responsibilities

• Coordinates BCC operations
• Maintains team calendars
• Makes travel arrangements
• Screens, prioritizes and distributes electronic and other mail
• Transcribes minutes
• Screens calls and visitors
• Aids in coordination, organization and/or direction to support the planning and implementation of the WA Cares Fund project or program activities
• Coordinates meetings, webinars and presentations
• Acts as a public point of contact at WA Cares Fund
• Prepares administrative paperwork and coordinates all processes for developing new positions and hiring, including entering records into FARM, coordinating positions description forms, requesting recruitment projects, setting up interviews and panels, tracking interview questions and facilitating completion of all hiring processes
• Supports onboarding procedures for a new and rapidly expanding program
• Prepares correspondence for WA Cares Fund BCC Administrator and exercises signature authority on administrative correspondence
• Works closely with WA Cares Fund BCC leadership team to create team culture
• Performs other duties as assigned

Qualifications

• High school graduation or GED
• Four years' of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work
• OR Formal education will substitute year-for-year experience
• Four years of on-hands practical experience working in a professional office setting
• Preferred Knowledge, Skills & Abilities:
• Uses Microsoft Office effectively in everyday work (Word, Excel, PowerPoint, Teams, OneNote, Visio)
• Works independently to establish priorities and organize work to enable completion of tasks through exercising good judgment, problem solving, and managing multiple simultaneous projects of varying size, complexity and urgency
• Communicates and comprehends, through oral and written forms of communication with management, peers, clients and the public
• Writes and prepares clear and effective reports, meeting minutes, agendas, email correspondence and other documents
• Has knowledge of government organization and administrative procedures, office methods and procedures, research and data collection and agency policies and procedures
• Troubleshoots common computer software challenges

Benefits

Flexible/Hybrid employment, remote work option, competitive salary range of $4,004.00 - $5,376.00 Monthly, commensurate with experience.

Pay

$4,004.00 - $5,376.00 Monthly

Schedule

Full Time - Permanent

Benefits

Flexible/Hybrid employment, remote work option, competitive salary range of $4,004.00 - $5,376.00 Monthly, commensurate with experience.