Driver Recruiting Coordinator

Responsibilities

• Screen and review CDL driver applications against U.S. Department of Transportation (USDOT), Federal Motor Carrier Safety Administration (FMCSA), and company qualification standards.
• Conduct thorough pre-qualification activities, including employment verifications, MVR reviews, DAC reports, and criminal background checks.
• Validate driver eligibility by reviewing driving records, drug screenings, and background information in alignment with regulatory and company requirements.
• Ensure all driver applications are complete, accurate, and compliant prior to advancing candidates in the hiring process.
• Identify potential risk factors and determine when additional research or documentation is required.
• Maintain and review driver qualification files to ensure all documentation is accurate, complete, and audit ready.
• Track and manage candidate progress within the applicant tracking system (ATS), ensuring timely processing and status updates.
• Communicate with applicants to collect missing documentation, resolve discrepancies, and provide application status updates.
• Partner with Recruiting and Safety teams to improve 'time-to-qualify' metrics while maintaining strict compliance standards.
• Ensure all required system fields, tagging, and data elements are completed prior to Electronic Data Interchange (EDI) transfer to prevent downstream issues.
• Document all relevant candidate interactions and qualification decisions clearly within the driver file.
• Generate reports and support analysis efforts related to driver qualification and hiring efficiency.
• Stay current on USDOT and FMCSA regulations and apply changes to daily processes as needed.
• Provide administrative support to recruiting efforts, including assisting with calls, walk-ins, and general candidate inquiries.
• Identify opportunities to improve processes, systems, or workflows to enhance efficiency and compliance.

Qualifications

• Education: High school diploma or GED equivalent required.
• Experience: Prior experience in application processing, driver qualification, recruiting coordination, or a related administrative role preferred.
• Experience in transportation, logistics, or CDL driver recruiting environments preferred.
• Strong knowledge of driver qualification components, including Motor Vehicle Records (MVRs), Drive-A-Checks (DAC reports), employment verifications, and compliance documentation.
• Excellent attention to detail with the ability to identify discrepancies and ensure accuracy in a high-volume environment.
• Able to manage competing priorities and meet deadlines in a fast-paced, process-driven setting.
• Strong communication skills to effectively interact with candidates and internal stakeholders.
• Working experience with recruiting tools/ATS platforms (e.g. Tenstreet), compliance/background screening platforms (e.g. HireRight) and AS400 preferred.
• Demonstrated discretion and confidentiality in handling and protecting sensitive information.
• Technical: Proficient with common office technologies, including Windows PCs, Microsoft O365 (Outlook, Word, Excel, PowerPoint, etc.) and web conferencing (Teams, Zoom, Webex, etc.).