DOS - REGULATORY SPECIALIST II - 45001054

About the role

The Division of Elections within the Bureau of Election Records in the Department of State seeks a Regulatory Specialist II to assist in the training of new staff members, conduct quality assurance reviews, and handle various aspects of campaign finance reporting.

Responsibilities

• Assists in the training of new staff members and quality review of staff work products.
• Conducts quality assurance reviews of state, federal, multi-county and judicial candidate filing documents, as well as political committee and electioneering communication organization filing documents for determination of statutory and rule compliance.
• Communicates in writing or via phone calls with candidates, sitting officials and committee officers regarding filing documents, qualification requirements, petition requirements, confidential credentials and campaign finance reporting.
• Assists candidates and officers with the requirements for filing campaign finance reports in the Electronic Filing System.
• Where candidates or committees are found to be non-compliant, this position will issue final notices, which may result in the issuance of legal documents by this position such as drafting of referrals to the Florida Elections Commission or Final Orders of Cancellation of Registration.
• Reviews documentation and inputs valid contributions for the Public Campaign Finance (Matching Funds) for candidates for offices of Governor and cabinet.
• Performs other duties as assigned.

Qualifications

• A High school diploma or equivalent
• One (1) year clerical, administrative, or job-related experience in a conventional office setting following established work processes and guidelines.
• Experience reviewing documentation for statutory compliance
• Experience updating and maintaining information in a workplace database
• Experience preparing correspondence in a workplace setting
• Experience preparing final orders and other legal documents
• Financial investigative or audit experience (e.g., banking, campaign finance, tax, or election law)
• Call center experience
• Fluency in Spanish

Knowledge, Skills and Abilities

• Knowledge of administrative practices & office procedures
• Ability to use Microsoft Word. Ability to prepare correspondence.
• Ability to communicate effectively.
• Ability to investigate subject matter and prepare reports.
• Ability to review information for statutory compliance.
• Knowledge of auditing principles preferred.

Knowledge, Skills and Abilities

Knowledge of administrative practices & office procedures
Ability to use Microsoft Word. Ability to prepare correspondence.
Ability to communicate effectively.
Ability to investigate subject matter and prepare reports.
Ability to review information for statutory compliance.
Knowledge of auditing principles preferred.

Criminal Background Check

A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

Veterans’ Preference

Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

Location

Tallahassee, FL, US, 32301
Tallahassee, FL, US, 32303
Tallahassee, FL, US, 32317
Tallahassee, FL, US, 32307
Tallahassee, FL, US, 32399
Tallahassee, FL, US, 32308
Tallahassee, FL, US, 32316
Tallahassee, FL, US, 32305
Tallahassee, FL, US, 32312
Tallahassee, FL, US, 32311
Tallahassee, FL, US, 32310
Tallahassee, FL, US, 32309
Tallahassee, FL, US, 32304