REGULATORY SPECIALIST II (Agenda Processor)- 64085515

Specific Responsibilities

• Timely prepares complex disciplinary cases for 3-5 professions for review by probable cause panel (PCP) and/or board members.
• Independently reviews a high volume of complex disciplinary cases for completeness, correct contents, and order of materials.
• Utilizes IBuilder, axiom pro, and/or adobe to facilitate building agendas.
• Utilizes flash drives and/or CDs for the transmittal of x-rays, audio, video, and/or any materials that cannot be uploaded into IBuilder.
• Prepares and submits public book materials to board office staff.
• Makes sure court reporters are scheduled for day of probable cause panel meeting, unless otherwise instructed.
• Updates appropriate closure codes for PCP dismissals and/or updates appropriate post-board meeting codes in LEIDS.
• Sends copies of executed closing orders and disposition letters to business center for upload into the Axiom Pro electronic case file.
• Directs telephone inquiries received from the general public, complainants, subjects, and/or subjects counsel concerning disciplinary cases to the responsible attorney or legal staff.
• Assists with requests for copies of investigative files by subjects of investigation or attorneys representing the subjects, pursuant to chapter 456, Florida statutes.
• Provides information and direction regarding the management of case files as processed through the probable cause panel area.

Required Knowledge, Skills and Abilities

• Sound writing and organizational skills.
• Knowledge of correct spelling, punctuation, and grammar usage.
• Sound reading comprehension.
• Computer skills and MS office computer literacy.
• Ability to plan, manage, and organize work priorities, multitask, and ensure proper completion of work assignments in a timely manner.
• Ability to learn to use a case tracking system and applications required to perform daily work functions.
• Knowledge of the techniques for handling complaints and dealing with the public.
• Ability to compile, organize, and analyze data and create reports.
• Ability to work independently with minimal or no supervision.
• Ability to maintain confidentiality.
• Ability to communicate effectively and establish and maintain effective working relationships with others.

Minimum Qualifications

• 2 years administrative experience to include Microsoft office, adobe, data entry, and document preparation.
• College education can substitute for the required experience on a year-for-year basis.