DOS - REGULATORY SPECIALIST I - 45000099

About the role

The Division of Elections within the Bureau of Election Records in the Department of State seeks a Regulatory Specialist I to exercise professional independent judgment regarding complex Elections processes.

Responsibilities

• Communicates in writing or via phone calls with candidates, sitting officials and committee officers, and other government officials regarding filing documents, qualification requirements, petition requirements, confidential credentials and campaign finance reporting; documents communications and results in the database account.
• Affords assistance to candidates, and committee and party officers, in filing campaign finance reports in the Electronic Filing System (EFS).
• Conducts quality assurance reviews of state, federal, multi-county and judicial candidate filing documents, as well as political committee and electioneering communication organization filing documents for determination of statutory and rule compliance. Produces correspondence related to those filings.
• Researches multiple databases, imaging system and documentation to gather decision-making information for purposes of resolving campaign account and/or legislative office account issues. Updates databases with new account information or changes to the account information.
• Prepares referrals for the Florida Elections Commission. Prepares political committee notices of cancelation. Prepares final orders.
• Reviews documentation and inputs valid contributions for the Public Campaign Finance (Matching Funds) for candidates for offices of Governor and cabinet. Participates in candidate qualifying.
• Performs other duties as assigned.

Qualifications

• High school diploma or its equivalent
• One year of job-related experience in a conventional office setting following established work processes and guidelines. Examples of office duties considered job-related experience include producing final orders and other legal documents, data entry, generating correspondence memos and letters, developing and maintaining a filing system, working on a helpline, and bookkeeping and accounting duties.
• Knowledge and experience in Campaign Finance or Chapter 106, Florida Statutes
• Experience reviewing documents and filings for statutory compliance
• Experience preparing correspondence in a workplace setting
• Call Center Experience
• Experience preparing final orders and other legal documents
• Fluency in Spanish
• Experience updating and maintaining information in a workplace database
• Experience preparing referrals to the Florida Election Commission

Special Note

Responses to qualifying questions must be clearly supported in your employment history.

Knowledge/Skills/Abilities

• Knowledge of administrative practices & office procedures
• Ability to use Microsoft Word
• Ability to prepare correspondence
• Ability to communicate effectively
• Ability to investigate subject matter and prepare reports
• Ability to review information for statutory compliance
• Knowledge of auditing principles preferred

Criminal Background Check

A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

Veterans’ Preference

Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.