Document Specialist

TRC Companies, Inc. · Phoenix, AZ · Yesterday

On-siteAdministrative$27/hrFull-time

About Us

TRC has long set the bar for clients who require more than just engineering, combining science with the latest technology to devise innovative solutions that stand the test of time. From pipelines to power plants, roadways to reservoirs, schoolyards to security solutions, clients look to TRC for breakthrough thinking backed by the innovative follow-through of an industry leader. TRC's professionals work with a broad range of commercial, industrial and government clients and the communities they serve. We deliver breakthrough solutions that address local needs -- so our clients can better succeed in an ever-changing world. Working at TRC means tackling interesting, meaningful projects. We pride ourselves on our collaborative spirit, entrepreneurial zeal and agile corporate structure. We recognize that the expertise of our staff is our strongest asset, so we generously reward employees for successful performance and invest in their careers through training and the development of new skills and certifications.

Overview

We are seeking a highly skilled Right of Way Document Specialist to join our team. The ideal candidate will have a strong background in right of way title experience and a proven track record in handling land database technology. This role requires meticulous attention to detail, excellent organizational skills, and the ability to thrive in a collaborative team environment. This position will be working across multiple TRC projects, closely with TRC’s land management team.

Responsibilities

Work across multiple TRC land projects, as well as with the land management team across various administrative support needs.
Responsible for database management and document generation as required by the right of way procedure for the project.
Avoids that the Land files are kept in accordance with the Land Procedure; oversees all Land administration.
Affirms that all right of way data is being input into the database correctly.
Responsible for the accuracy of all right of way data exports and reports generated from the database.
Produces reports from the database as requested.
Works closely with project personnel and the Land Manager to assess the accuracy, efficiency, and effectiveness of reports.
Affirms all tasks follow the approved Project Procedures.
Assembles and maintains right of way tract files according to the approved Project Procedures.
Maintains electronic copies of landowner documents as required by the approved Project Procedures.
Assists in preparing all acquisition packages prior to issuing to Land Agents.
Reviews all executed documents for accuracy.
Reviews payments for easements and damages.
Prepares ownership, survey permission and construction line lists.
Prepares releases and subordinations for mortgages and liens when required by the approved Project Procedures.
Supports landowner mail outs and tracks registered and certified mail receipts.
Records executed documents in the appropriate county after approval by Manager or Supervisor.
Administers line list reports, survey restrictions reports, and construction restrictions reports.
Reviews completed files for execution by all parties in interest, checks for proper notarizations, assures all supporting forms have been properly executed, transfers all original documentation to office file and sends all required instruments for recording.
Reviews tract files for completeness and compliance with the approved Project Procedures.
Reviews each condemnation file for completeness and transmits to Manager.
Arranges for transfer of hardcopy tract files to client at project completion.
Supports the administrative needs of the land management team.
Adhere to project Safety Plan.

Qualifications

Bachelor’s degree in real property related field preferred, completed training by an authorized real estate company, training courses offered by the IRWA, or paralegal certification is a plus.

Skills

Technical: Multiple years of experience as a document specialist, Title experience, or ability to read / understand title documents, Exceptional database, spreadsheet, and document generation experience. Major project experience in a multistate environment preferred. Previous supervisory experience a plus.
Major project experience in a multistate environment preferred. Previous supervisory experience a plus.
High degree of proficiency in PC operation, including spreadsheet and word processing. Experience in database software programs.
Experience in database software programs.
Experience in database software programs.
Experience in database software programs.
Experience in database software programs.
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