Document Specialist

TRC, Member of WSP, is a global consulting environmental and engineering firm and one of the top design firms in the energy sector. Together, TRC and WSP’s 83,000 experts create positive, long-lasting impacts for communities and clients in the power and energy, transportation and infrastructure, environmental, and property and buildings sectors. The firm combines science with the latest technology to devise innovative solutions, with a focus on breakthrough thinking and innovative follow-through.

About the role

We are seeking a highly skilled Right of Way Document Specialist to join our team. The ideal candidate will have a strong background in right of way title experience and a proven track record in handling land database technology. This role requires meticulous attention to detail, excellent organizational skills, and the ability to thrive in a collaborative team environment. This position will work across multiple TRC projects, closely with TRC’s land management team.

Responsibilities

• Work across multiple TRC land projects and support the land management team with various administrative needs.
• Manage databases and generate documents as required by right of way procedures for projects.
• Ensure Land files are maintained in accordance with Land Procedure; oversee all Land administration.
• Perform duties that may vary according to project scope and right of way procedures.
• Ensure all right of way data is correctly input into the database.
• Maintain accuracy of all right of way data exports and reports generated from the database.
• Assist the Manager in producing land acquisition cost totals and forecasts for the project when required.
• Produce reports from the database as requested.
• Work closely with project personnel and the Land Manager to assess the accuracy, efficiency, and effectiveness of reports.
• Ensure all tasks follow the approved Project Procedures.
• Assemble and maintain right of way tract files according to approved Project Procedures.
• Maintain electronic copies of landowner documents as required by approved Project Procedures.
• Oversee and assist in the preparation of all acquisition packages prior to issuing to Land Agents.
• Review all executed documents for accuracy.
• Review payments for easements and damages.
• Prepare ownership, survey permission, and construction line lists.
• Prepare releases and subordinations for mortgages and liens when required by approved Project Procedures.
• Assist in landowner mail outs and track registered and certified mail receipts.
• Record executed documents in the appropriate county after approval by Manager or Supervisor.
• Administer line list reports, survey restrictions reports, and construction restrictions reports.
• Review completed files for execution by all parties in interest, check for proper notarizations, ensure all supporting forms are properly executed, transfer all original documentation to office files, and send all required instruments for recording.
• Review tract files for completeness and compliance with approved Project Procedures.
• Review each condemnation file for completeness and transmit to Manager.
• Arrange for transfer of hardcopy tract files to client at project completion.
• Support the administrative needs of the land management team.
• Adhere to project Safety Plan.

This position will report to a land manager or director.

Requirements

• Bachelor’s degree in a real property-related field preferred; completed training by an authorized real estate company, IRWA training courses, or paralegal certification is a plus.
• Multiple years of experience as a document specialist.
• Title experience or ability to read and understand title documents.
• Exceptional database, spreadsheet, and document generation experience.
• Major project experience in a multistate environment preferred.
• Previous supervisory experience is a plus.
• High degree of proficiency in PC operation, including spreadsheet and word processing software.
• Experience with database software programs.
• Competent knowledge and skills in land descriptions and terminology, easements, and conveyance documents.
• Practical experience in the application, modification, and adaptation of standards and techniques.

Skills

Communication

• Detail-oriented with excellent oral and written communication skills.
• Highly organized and experienced in working in a collaborative team environment.

People

• Commitment to customer satisfaction and ability to work in a team-oriented environment.
• Experience working in fast-paced environments.
• Highly adaptable to changing priorities.

Physical, Environmental, and Mental Requirements

• Ability to lift and/or move up to 35 pounds.
• Use good judgment when lifting or moving office supplies and/or furniture; seek assistance or wear back support appliances when appropriate.
• Specific vision abilities required include close vision, distance vision, color vision, and the ability to adjust focus for computer monitor use and other manual tasks.
• While performing duties, the employee is required to sit, use hands and fingers to handle objects, tools, or controls, reach with hands and arms, hear, and talk.
• The employee is required to stand, walk, stoop, kneel, or crouch.

Benefits

• Competitive benefit package including medical, dental, vision, and disability insurance.
• 401k package with both traditional and Roth IRA options and Company match.
• Paid time off contingent upon full-time status (7 days per year).
• Minimum of 7 paid holidays per year for all full-time employees.
• Paid sick, family, and disability leave in accordance with state laws for all employees, including part-time and temporary.
• Jurisdiction-specific benefit packages for International and Puerto Rico employees.

Pay

Salary range: USD $27.00 - USD $35.00 per hour.

Employee may be eligible for participation in the Company’s annual Discretionary Bonus Program, contingent on Company, Business Segment, and Individual performance against Key Performance Indicators.