Document Specialist

About Us

TRC, Member of WSP, is a global consulting environmental and engineering firm and one of the top design firms in the energy sector. Together, TRC and WSP’s 83,000 experts create positive, long-lasting impacts for our communities and our clients in the power and energy, transportation and infrastructure, environmental, and property and buildings sectors. As part of our team, you’ll discover a world of opportunities to connect with innovative thinkers, forge your path, and have fun tackling the world’s most challenging projects. At TRC, Member of WSP, you can have a rewarding career on every level. TRC has long set the bar for clients who require more than just engineering, combining science with the latest technology to devise innovative solutions that stand the test of time. From pipelines to power plants, roadways to reservoirs, schoolyards to security solutions, clients look to TRC for breakthrough thinking backed by the innovative follow-through of an industry leader. We recognize that the expertise of our staff is our strongest asset, so we generously reward employees for successful performance and invest in their careers through training and the development of new skills and certifications.

About the role

We are seeking a highly skilled Right of Way Document Specialist to join our team. The ideal candidate will have a strong background in right of way title experience and a proven track record in handling land database technology. This role requires meticulous attention to detail, excellent organizational skills, and the ability to thrive in a collaborative team environment. This position will be working across multiple TRC projects, closely with TRC’s land management team.

Responsibilities

• Work across multiple TRC land projects, as well as with the land management team across various administrative support needs.
• Responsible for database management and document generation as required by the right of way procedure for the project.
• Assure that the Land files are kept in accordance with the Land Procedure; oversee all Land administration.
• Ensure that all right of way data is being input into the database correctly.
• Responsible for the accuracy of all right of way data exports and reports generated from the database.
• Assist the Manager in producing land acquisition cost totals and forecasts for the project when required.
• Produce reports from the database as requested.
• Work closely with project personnel and the Land Manager to assess the accuracy, efficiency, and effectiveness of reports.
• Assure all tasks follow the approved Project Procedures.
• Assemble and maintain right of way tract files according to the approved Project Procedures.
• Maintain electronic copies of landowner documents as required by the approved Project Procedures.
• Oversee and assist in the preparation of all acquisition packages prior to issuing to Land Agents.
• Review all executed documents for accuracy.
• Review payments for easements and damages.
• Prepare ownership, survey permission and construction line lists.
• Prepare releases and subordinations for mortgages and liens when required by the approved Project Procedures.
• Assist in landowner mail outs and track registered and certified mail receipts.
• Record executed documents in the appropriate county after approval by Manager or Supervisor.
• Administer line list reports, survey restrictions reports, and construction restrictions reports.
• Review completed files for execution by all parties in interest, check for proper notarizations, assure all supporting forms have been properly executed, transfer all original documentation to office file and send all required instruments for recording.
• Review tract files for completeness and compliance with the approved Project Procedures.
• Review each condemnation file for completeness and transmit to Manager.
• Arrange for transfer of hardcopy tract files to client at project completion.
• Support the administrative needs of the land management team.
• Adhere to project Safety Plan.
• This position will report to a land manager or director.

Qualifications

• Bachelor’s degree in real property related field preferred, completed training by an authorized real estate company, training courses offered by the IRWA, or paralegal certification is a plus.
• Technical Professional Experience: Multiple years of experience as a document specialist.
• Title experience, or ability to read/understand title documents.
• Exceptional database, spreadsheet, and document generation experience.
• Major project experience in a multistate environment preferred.
• Previous supervisory experience a plus.
• High degree of proficiency in PC operation, including spreadsheet and word processing.
• Experience in database software programs.
• Ability to demonstrate initiative and assertiveness, the ability to plan and manage work in an efficient manner, and the ability to work well under stress and time pressures.
• Must possess competent knowledge and skills in land descriptions and terminology, easements, and a variety of conveyance documents.
• Practical experience in the application, modification and adaptation of standards, techniques.
• Communication: Must be detail oriented and have excellent oral and written communication skills.
• Must be highly organized, and experienced in working in a highly collaborative team environment.
• People: Commitment to customer satisfaction and the ability to work in team-oriented environment.
• Must be experienced in working in fast-paced environments.
• Must have experience being highly adaptable to changing priorities.
• Physical, Environmental, and Mental Requirements: The employee must be able to lift and/or move up to 35 pounds.
• Employee is expected to use good judgment when lifting or moving office supplies and/or furniture and to seek assistance or wear back support appliances when appropriate.
• Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus in use of computer monitor and other manual, task-related functions.
• While performing the duties of this job, the employee is required to sit, use hands and fingers, to handle, or feel objects, tools, controls. Reach with hands and arms, hear and talk.
• The employee is required to stand, walk, stoop, kneel or crouch.

Benefits

• Medical, dental, vision, and disability insurance.
• 401k package that includes both traditional and Roth IRA options and Company match.
• Paid time off contingent upon full-time status, PTO is 7 days per year.
• All full-time employees enjoy a minimum of 7 Paid Holidays per year.
• TRC ensures that all employees, including those that work part-time, receive paid sick, family, and disability leave in accordance with the laws of their state of residence.

Compensation

In accordance with local law, the below salary range is applicable for the job and location associated with this requisition. Compensation will vary based upon experience, education, skill level, geographical location, and other compensable factors.

Salary Range: USD $27.00 – USD $37.40 /Hr

Other Compensation: Employee may be eligible for participation in the Company’s annual Discretionary Bonus Program which is contingent on Company, Business Segment, and Individual performance against Key Performance Indicators which vary by year and employee.