Document Specialist 2

About the role

The Document Specialist 2 is responsible for establishing, maintaining, and controlling the project documentation process for construction projects. This role ensures that project records are organized, current, traceable, and accessible to support design coordination, construction execution, quality documentation, commissioning, turnover, and closeout.

Responsibilities

• Learns and actively participates in all aspects of the company’s safety and quality plans and culture by demonstrating commitment to an injury-free environment through individual actions and setting an example for others
• Participates in the Project Specific Quality Plan, Project Specific Water Intrusion Plan, and Project Quality Status Report
• Gains knowledge of design documents in order to identify potential quality problems to assist in developing constructability review reports
• Develops comprehension of how to ensure compliance with industry standards, regulations, and company policies
• Manages document lifecycle activities from creation through turnover and final project closeout
• Maintains organized, current, and retrievable project records, including drawings, specifications, submittals, RFIs, meeting minutes, correspondence, inspection records, test reports, Construction Completion Records (CCR), turnover documentation, quality records, and closeout deliverables
• Supports integration of CCR requirements into procurement, bid packaging, subcontractor onboarding, and construction execution processes
• Coordinates documentation workflows supporting walkdowns, punchlists, mechanical completion, MCN, OCN, and turnover activities
• Supports progressive turnover execution by ensuring documentation is developed and reviewed continuously throughout project execution rather than at project closeout
• Leads document management training for project personnel, trade partners, suppliers, and consultants

Qualifications

• Experience in construction document control, project administration, engineering documentation, quality documentation, or a related role
• Solid understanding of construction documentation processes, including drawings, specifications, RFIs, submittals, field records, closeout documents, and turnover deliverables
• Working knowledge of Autodesk Forma, Bluebeam, Microsoft SharePoint, Microsoft Teams, Excel, PIMS and other document management or project collaboration platforms
• Solid communication skills with the ability to coordinate across project management, field operations, quality, design, trade partner, supplier, commissioning, and Owner teams
• High attention to detail and ability to identify incomplete, outdated, duplicated, or incorrectly filed documentation
• Ability to work independently, prioritize multiple deadlines, and escalate issues when documentation risks may impact project execution or turnover readiness

Skills

• Ability to manage large volumes of documents while maintaining accuracy, organization, confidentiality, and version control
• Ability to work independently, prioritize multiple deadlines, and escalate issues when documentation risks may impact project execution or turnover readiness