Document Control Specialist 2

Responsibilities

• Operate as a central contact for all document control issues.
• Support, manage, and maintain Metra's Project Management Information System (PMIS).
• Work with internal and external stakeholders to ensure compliance with PMIS.
• Provide document management support.
• Answer document related questions from and provide guidance to internal and external sources related to InEight and SharePoint.
• Review incoming document transmittals and the document register to ensure all documents meet project-specific requirements.
• Register document upload requests ensuring that all documents received (e.g., meeting minutes, monthly reports, contracts) are registered with the correct file and supporting information.
• Return for correction any documents that do not meet project-specific requirements.
• Provide training as needed.
• Promote safe work practices and maintain and foster a safe work environment.
• Perform other related duties as assigned to meet the ongoing needs of the organization.

Requirements

• Bachelor degree OR in lieu of degree four years of technical document/data management experience.
• In addition to #1 above, must have a minimum of two years of document management/administration experience.
• Good knowledge of electronic document management systems.
• Good knowledge of document retention laws.
• Good knowledge of document management principles.
• Good organizational, analytical, and problem solving skills.
• Good verbal communication skills.
• Proficiency in Microsoft 365, Adobe Acrobat, SharePoint, and PowerBI.
• Ability to conduct training consisting of multi-disciplinary members.
• Ability to adapt to changing technology environments.
• Ability to interface concisely with executive level staff.