Document Control Specialist II

About the role

Responsible for facilitating, coordinating and processing change orders. This person may be responsible for drawing work, including Pro E and Auto CAD, Windchill interface. Determines how to improve and maintain the change control system and associated processes by means of lean and operational excellence activities. Acts as the primary interface between engineering, manufacturing, field service, marketing, etc. to ensure the appropriate changes are properly documented and implemented. Manages the quality manual system document facilitation working cross functionally. Manages activities such as periodic review and validation expirations.

Responsibilities

• Highly knowledgeable on the change order process, trains and guides customers and staff as needed.
• Facilitating, coordinating and processing change orders.
• Manages software submissions and owns the control and integrity of the software library.
• Resolves and manages complex Routings, QA routings and QC routings.
• Develops SAP BOMs for assemblies, Printed Circuit Boards (PCBs) with reference designator and BOM allocation.
• Knowledgeable with alternate BOMs, Material Master Maintenance.
• May generate basic models, 3-D models and drawings using engineering design/drafting software (i.e. Autocad, Creo, Microsoft Word, Excel, Visio, Adobe Acrobat).
• Management of cross plant and multi plant change orders and control of documents.
• Provides expert assistance with technical aspects of Change Orders, including material disposition, material master attributes, bill of material assistance, and implementation of follow-up actions required.
• Ensures that existing change order procedures and Documentation Standards are followed and adhered to.
• May manage the periodic review program.
• Works cross functionally to make determinations on document status; records activities and ensures identification is completed.
• May manage the maintenance of validation expirations.
• Follows up monthly with cross functional members for validation protocol closure.
• Subject Matter Expert for the Quality Manual documentation team.
• All other duties as assigned by manager.

Requirements

• Minimum of 3 years in a document management and/or change order environment.
• Knowledgeable in the Change Order SAP tool.
• Fluently understands the CO initiation process and its requirements.
• Experience in mechanical drafter/designer utilizing engineering drafting and design software a plus.
• Possesses a high level understanding of how changes will affect compliance of documents, drawings, BOMs, system records, etc.
• Strong written and verbal communication.
• Minimum of 5 years of related experience in Operations, Quality, or R&D areas.
• International Mobility: Required: no.
• Travel Requirements: May travel occasionally to support the Orangeburg site.

Qualifications

• Bachelor's degree, preferably in Business or technical discipline, or equivalent.

Skills

• Oral and Written Communications
• Action Oriented
• Organization
• Team Work
• Strong written and verbal communication

Benefits

• Medical, dental, and vision insurance
• 401k plan retirement benefits with employer match
• Paid vacation and sick leave