Document Imaging Assistant

Responsibilities

• Transfers paper and virtual documents into an electronic medical record (EMR).
• Prepares, scans, indexes and performs quality checks on documents prior to placement into the appropriate EMR.
• Analyzes and determines resolution when documents are missing information.
• Prepares medical record documents prior to scanning.
• Screens all incoming documents to verify appropriateness for placement in EMR and ensures documents are not currently in patients’ EMR.
• Analyzes and determines resolution when documents are missing information such as barcodes and patient identifiers.
• Batches documents in proper order for prioritization, using document types and tracking dates.
• Uses judgment when documents received from outside organizations are over the allowable scanning limit.
• Communicates when necessary with providers and office personnel for proper documentation and verification for placement into the EMR.
• Scans documents utilizing imaging software, which interfaces into an EMR.
• Ensures proper image quality and calibrates scanner as appropriate.
• Indexes each medical record document appropriately using defined data elements, ensuring each document is assigned to the correct patient, account, and document type.
• Reviews and determines proper alignment, readability, and correct number of documents have been scanned.
• Performs quality checks on scanned medical record documents that have been saved for review of accuracy and error resolution prior to submission to EMR.
• Compares electronic documents to paper batches. Verifies correct patient, correct account, and proper document type. Determines any corrections that are needed, including but not limited to, proper rearrangement, relocation of incorrectly filed documents and replacement of documents deemed to be of unacceptable quality.
• Approves final submission of scanned medical record documents into EMR.
• Prepares, retains, and/or summarizes data, records and reports.

Requirements

• High School diploma or equivalent and 1 year of relevant experience required.
• Associate's degree preferred.
• Or equivalent combination of education and experience.
• Medical terminology and electronic medical records experience preferred.

Qualifications

• Must be able to work independently and as part of a team.
• Must be able to follow detailed instructions and procedures.
• Must be able to communicate effectively both verbally and in writing.
• Must be able to handle sensitive and confidential information.
• Must be able to lift up to 20 pounds.

Skills

• Proficiency in Microsoft Office Suite.
• Knowledge of electronic medical records systems.
• Attention to detail.
• Strong organizational skills.
• Ability to prioritize tasks.

Benefits

• Comprehensive health insurance coverage.
• Flexible spending accounts for healthcare and dependent care.
• Retirement savings plan with employer match.
• Employee assistance program.
• Professional development opportunities.

Pay

Compensation range: $18.00 - $25.14 per hour.

Schedule

Full-time position, 40 hours per week.