Document Control Specialist (GMP)

Reporting to: Quality Systems Manager, Hubot CDMO, South Bend, Indiana, USA Job Location : South Bend,Indiana This position is not eligible for visa sponsorship. Hubot, Inc. is a U.S.-based contract development and manufacturing organization (CDMO) specializing in aerosols, liquids, tubes, and suppositories for global pharmaceutical and personal care brands. As part of a deliberate expansion of our India operations through Hubot India Private Limited, we're building a high-caliber back-office Quality function that operates in lockstep with our U.S. team. What you'll do ? Manage the full document lifecycle (creation, review, approval, issuance, revision, archival and retirement) for SOPs, work instructions, forms, specifications and master batch records.Administer the electronic document management system (eDMS), such as Veeva Vault QualityDocs, MasterControl or similar.Process change controls for documents and route them for review and approval on time.Issue, reconcile and archive executed batch records, logbooks and controlled forms.Make sure documents meet 21 CFR Part 11, 21 CFR Parts 210/211, ICH Q7/Q10 and ALCOA+ data-integrity principles.Maintain document numbering, templates, version control and periodic review schedules.Support FDA inspections, client audits and internal audits by pulling records quickly and accurately.Coordinate document-related training assignments with the Learning Management System (LMS).Track and report document-control metrics, such as cycle time, overdue reviews and backlog.Partner with Manufacturing, QC, Validation, Regulatory and client teams to keep documentation right first time. What you bringBachelor's degree in Life Sciences, Chemistry or a related field, or an associate degree plus equivalent experience.2–5 years of document control or QA documentation experience in a pharmaceutical, biotech, CDMO or medical device GMP environment.Working knowledge of cGMP, Good Documentation Practices (GDP) and FDA regulations.Hands-on experience with an eDMS (Veeva, MasterControl, TrackWise, ComplianceWire or similar).Strong attention to detail, organization and follow-through.Clear written and verbal communication skills.Proficiency in Microsoft Word, Excel and Adobe Acrobat. Nice to haveExperience with sterile or aseptic manufacturing, or commercial and clinical drug product.Exposure to eQMS migrations or document system implementations.ASQ Certified Quality Auditor (CQA) or Certified Pharmaceutical GMP Professional (CPGP) certification. How We Measure SuccessControlled document accuracy & version integrity 100%GDP adherence on production record reviews ≥ 98%On-time document routing & approval completion ≥ 95%Document cycle-time reduction 20% within 6 monthsQMS automation proposal submitted By Month 9 What We OfferCompetitive base salary commensurate with experienceMedical, dental, and vision insurance401(k) with company contributionPaid time off and holidays Apply TodayCome build programs that protect products and the people who use them.🌐 www.hubot.us Hubot, Inc. is an Equal Employment Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.