Document Control Specialist [Evergreen]

About the role

We are continuously accepting applications for this role for potential future openings. We will be reviewing, interviewing and hiring for this role on a rolling basis.

Responsibilities

• Maintaining a controlled system of incoming and outgoing correspondence and documentation.
• Understanding workflow processes and creating tracking and controls to support.
• Sometimes traveling to attend project meetings.
• Collecting, recording, distributing, and managing meeting notes, agendas, and supporting documentation.
• Interfacing with project personnel and clients and working effectively in a multi-discipline team environment.
• Maintaining files for original contract plans and as-built drawings, including supplementary drawings and reference documents.
• Conducting research as required to update and maintain records.
• Preparing transmittals, distributing documents, and retrieving documents in electronic format.
• Aiding the Document Control Lead, Project Controls Managers, and Project Team in all matters relative to project documents and the control and distribution of documents.
• Scanning, indexing, linking, electronic filing and distribution of documents in Bluebeam Revu, SharePoint or other Project Management Information Systems (PMIS).
• Gathering, logging, and distributing correspondence, technical submittals, field memos, drawing logs, project reports and photos, Requests for Information, and contract plans, specifications and change documents.
• Ensuring proper handling, storage, and distribution of protected information.
• Editing/proofing and document production for project deliverables, as needed.
• Filing, formatting, printing, binding, and labeling documents, if needed.

Requirements

• A Construction Management or Engineering Degree preferred.
• Minimum 3 years of experience in Document Control.
• Experience with Bluebeam Revu, Adobe Acrobat, and Microsoft SharePoint required.
• Proficiency in Microsoft Office Suite.
• Previous road/bridge project experience preferred.
• Experience with engineering, architectural, design and construction documents (i.e., plans, drawings, technical specifications, environmental documentation, etc.).
• Ability to multitask and communicate status and progress effectively.
• Ability to collaborate effectively with diverse teams.
• Strong communication, organizational and time management skills.
• Self-directed with the ability to work under pressure to meet deadlines.
• Attentive to details; able to prioritize and multitask; proactive.

Qualifications

• Construction Management or Engineering Degree preferred.
• Minimum 3 years of experience in Document Control.
• Experience with Bluebeam Revu, Adobe Acrobat, and Microsoft SharePoint required.
• Proficiency in Microsoft Office Suite.
• Previous road/bridge project experience preferred.
• Experience with engineering, architectural, design and construction documents (i.e., plans, drawings, technical specifications, environmental documentation, etc.).
• Ability to multitask and communicate status and progress effectively.
• Ability to collaborate effectively with diverse teams.
• Strong communication, organizational and time management skills.
• Self-directed with the ability to work under pressure to meet deadlines.
• Attentive to details; able to prioritize and multitask; proactive.

Skills

• Document Control
• Workflow Processes
• Project Meetings
• Meeting Notes and Agendas
• Document Control Systems
• Bluebeam Revu
• Adobe Acrobat
• Microsoft SharePoint
• Microsoft Office Suite
• Project Documents
• Document Production
• Document Filing
• Document Distribution
• Protected Information Handling

Benefits

• Annual Paid Time Off: Sick Leave - 5 Days (40 Hours), Vacation - 15 Days (120 Hours), Holidays - 11 Federal Holidays (88 Hours)
• mcfa way Bonus Program: Profit-share bonus distributed at the end of each quarter if company targets are hit.
• Incoming Growth Units: 10 Growth Unit allotment may increase over time.
• Healthcare & Insurance: Eligible to participate in mcfa’s family medical, dental and vision coverage; plan access begins on the first day of employment. mcfa contributes up to 75% shared cost, not to exceed $700 per month.
• Company paid life insurance plan (up to $100,000 per employee).
• Company paid short-term and long-term disability insurance.
• Retail: Eligible to participate in Company retirement plan (401k) on first day of employment with mcfa.

Pay

Compensation is commensurate with experience.

Schedule

Hours are flexible to accommodate project needs.