Document Control Specialist

About the role

This role involves executing processes for the storage, retrieval, approval, version control, publication/release, and archival of engineering configuration controlled electronic documents, CAD drawings, digital files, templates, forms, and other technical documents and data.

Responsibilities

• Support team members with the execution of core tasks and responsibilities under guided supervision.
• Execute all assigned tasks for the storage, retrieval, approval, version control, publication/release, and archival of engineering, configuration controlled, and other technical documents and data, including electronic documents, CAD drawings, digital files, etc., utilizing the electronic data, document product lifecycle management platform(s) in accordance with applicable requirements and procedures.
• Process the release of the latest version of all electronic documents and data items in a timely manner to ensure end-users have the most up to date information.
• Perform quality control checks to ensure that data items are complete, named and numbered correctly and signatures are applied correctly prior to release/publication.
• Develop competency using multiple Teamcenter workflows for daily operations and processes required to manage the storage and release various types of data items.
• Train entry level team members on basic workflows for processing data items for approval, release, and storage.
• Provide support for audits and projects by providing data items to approved requestors in accordance with distribution procedures and policies.
• Perform analysis of data items to identify problems and assess issues as requested.
• Provide excellent customer service, build, and maintain congenial working relationships with members of cross-functional teams across the organization.
• Maintain professional demeanor and behavior at all times in all forms of communication.
• Perform other duties as assigned by manager.

Qualifications

• A high school diploma and a sufficient combination of education, skills, and experience to successfully perform the essential functions of the job.
• Three years of experience in an office management, records management, or document control role.
• Experience using an Electronic Data/Document Management System (EDMS) for records management and document control in a technical, engineering, scientific, government, legal, or business setting.
• Demonstrated experience showing attention to detail and accuracy, ability to follow instructions/schedules/timelines, and handle multiple tasks under tight deadlines in a fast-paced environment.
• Proficient skill level using Microsoft Office Applications (Excel, Word, SharePoint, and PowerPoint, Visio, etc.) and Adobe PDF.
• Familiarity with electronic signature applications, preferably DocuSign.