Document Control Specialist

About the role

Marketech International Corporation USA is seeking a Document Control Specialist to support project documentation, daily inspection reporting, quality records, and document-turnover activities for construction and engineering projects.

Responsibilities

• Prepare, collect, review, organize, and maintain project documentation throughout the project lifecycle.
• Maintain and track daily inspection reports, ITPs, checklists, NCRs, RFIs, inspection records, turnover documents, and related quality or construction records.
• Ensure documents are properly named, dated, version-controlled, filed, and maintained according to company, project, and client documentation standards.
• Maintain organized electronic and physical document-control records, including folders, logs, trackers, registers, and document archives.
• Track document revisions, submission dates, approvals, outstanding items, and required follow-up actions.
• Support the preparation and organization of project turnover packages, closeout documentation, final inspection records, and as-built supporting documents.
• Help ensure current drawings, procedures, forms, checklists, and project records are available to the appropriate project teams.

Qualifications

• Bachelor’s degree in Engineering, Construction Management, Business Administration, Project Management, or a related technical discipline.
• Excellent written and verbal English communication skills.
• Strong attention to detail, organizational skills, and document-management discipline.
• Ability to manage document tracking, deadlines, follow-ups, revisions, and multiple priorities in a fast-paced environment.
• Basic understanding of construction, engineering, QA/QC, or project documentation, including daily reports, ITPs, checklists, NCRs, RFIs, and turnover packages.
• Proficiency with Microsoft Office, including Excel, Word, Outlook, Teams, and PowerPoint.
• Ability to work independently while collaborating effectively with engineers, QA/QC teams, project managers, field teams, and other stakeholders.
• Experience in document control, project coordination, QA/QC documentation, construction administration, engineering support, or project closeout (preferred).
• Experience supporting semiconductor, high-tech facility, industrial construction, cleanroom, MEP, manufacturing, or related project environments (preferred).
• Familiarity with document-control workflows, quality-record tracking, inspection-reporting processes, and construction turnover requirements (preferred).
• Experience with construction-management or document-management platforms such as Smartsheet, Autodesk Construction Cloud, BIM 360, Bluebeam, Procore, SharePoint, or similar systems (preferred).
• Experience working with subcontractors, vendors, contractors, client representatives, or construction field teams (preferred).
• Familiarity with as-built documentation, punch-list records, submittals, transmittals, inspection packages, and project-closeout processes (preferred).
• Bilingual English/Mandarin Chinese communication skills are a plus, but not required.