Document Control Specialist

Position Summary

The Document Control Specialist supports the Project Management team by performing day-to-day document management functions, including contract administration support, tracking project deliverables, and maintaining comprehensive project logs. This role requires a strong understanding of construction workflows and experience working within digital platforms such as SharePoint, OneDrive, or specialized project control software.

Key Responsibilities

• Establish and maintain project document filing systems in accordance with established procedures
• Prepare and review written correspondence for formatting, punctuation, and grammar
• Prepare meeting minutes, status updates, and formal reports using standardized forms
• Maintain and update comprehensive document control logs to ensure accurate project tracking
• Develop and maintain electronic filing systems for efficient document retrieval and collaboration
• Aid Project Managers with the preparation of change orders, notices to proceed, and requests for quotation (RFQs)
• Support the processing of construction-specific documents including submittals and Requests for Information (RFIs)
• Enter and track project documentation within project management systems to ensure alignment with control software
• Support Project Managers in processing payment requests and verifying invoice documentation
• Demonstrate flexibility and adaptability while supporting multiple projects simultaneously

Qualifications

• 5+ years of document control experience specifically in the construction field
• Experience working with public agencies or government entities
• Proficient in Microsoft Office, with advanced skills in Excel and spreadsheet management
• Experience with OneDrive, SharePoint, or other digital collaboration platforms
• Must be detail-oriented with effective organization and coordination skills
• Ability to work in a fast-paced environment and meet tight deadlines
• Knowledge or experience using Expedition/CM13
• Familiarity with other Project Control Software
• Experience in preparing formal Board letters or high-level agency correspondence

Core Competencies

• High level of accuracy and attention to detail
• Strong organizational and time management skills
• Ability to interface and communicate effectively with others with a positive attitude
• Ability to handle a changing and increasing workload
• Professional communication skills with internal teams and external vendors
• Anticipated Salary Range: $65,000.00 - $75,000.00 per year

About KDG

KDG Construction Consulting is a leading provider of program, project, and construction management services. The firm serves clients in a broad range of markets throughout Southern California, including aviation, transportation, and infrastructure. KDG provides a full spectrum of management and technical services spanning the entire life cycle of a construction project.

Employment with KDG

KDG is an Equal Opportunity Employer, and qualified applicants will receive consideration for employment without regard to race, ethnicity, sexual orientation, gender identity, national origin, veteran status, or disability status.