Document Control Specialist

Keep Projects Moving. Build a Career That Matters. Are you highly organized, detail-oriented, and passionate about creating order in fast-paced project environments? Join a team where your work directly contributes to the successful delivery of critical infrastructure, energy, environmental, and engineering projects that impact communities across the country. As a Document Control Specialist, you'll play a key role in ensuring project information is accurate, accessible, and delivered on time. You'll collaborate with engineers, project managers, clients, and vendors while helping maintain the systems and processes that keep complex projects running smoothly. This is an excellent opportunity for someone who enjoys organization, problem-solving, and working with multiple stakeholders in a collaborative, people-first environment. Why You'll Love Working Here Employee-owned culture where every employee has a stake in the company's successOpportunities to support high-profile engineering and construction projects that make a real impactA collaborative environment that values teamwork, innovation, and professional growthStrong commitment to employee development through training, mentorship, and advancement opportunitiesIndustry-leading focus on safety, quality, and client satisfactionA stable, growing organization consistently recognized as one of the best places to build a long-term career What You'll Do As a member of the project support team, you will: Organize, maintain, and manage project documentation for engineering and construction projectsSet up and administer document control systems for multiple projects simultaneouslySupport project managers and engineering teams by ensuring project files remain accurate, current, and compliantAssist in developing and maintaining document control standards, procedures, and best practicesCommunicate document management processes and expectations to project team membersCoordinate the collection, review, routing, and distribution of project documentsCompile electronic project data books and ensure documentation is complete and properly formattedPrepare and issue transmittals to clients and vendorsProcess vendor submittals, including logging, tracking, routing, and status updatesPackage and distribute electronic project documentation to internal and external stakeholdersMonitor document workflows to ensure timely reviews, approvals, and deliverablesIdentify and escalate document-related issues while helping facilitate resolutionsPerform additional administrative and document control responsibilities as needed What We're Looking For Required Qualifications High school diploma or GED and 3+ years of document control, project support, or related experience, or equivalent combination of education and experienceProficiency with Microsoft Office applications, including Word, Excel, and AccessStrong data entry skills with exceptional attention to detailExperience with document tracking, version control, and document distribution processesAbility to perform quality checks and verify document accuracy and completenessStrong organizational and time-management skills with the ability to handle multiple prioritiesExcellent verbal and written communication skills Preferred Qualifications Experience with document management platforms such as Hexagon, Procore, SharePoint, or similar systemsExperience issuing transmittals and compiling electronic project data booksExperience supporting engineering, construction, or project-based organizationsAbility to troubleshoot document workflow issues and recommend solutionsStrong commitment to quality, compliance, and continuous improvement Work Environment This role operates within a professional, project-focused environment supporting engineering and construction initiatives. Much of the work is computer-based and requires daily use of document management systems and Microsoft Office applications. You'll regularly collaborate with multidisciplinary teams, clients, and vendors while managing multiple project priorities and deadlines. If you're looking for a company where your contributions are valued, your career growth is supported, and your work helps deliver meaningful projects that shape communities, we'd love to hear from you. Apply today and become part of a team that's building a better future, one project at a time. Job Type & Location This is a Contract to Hire position based out of Kansas City, MO. Pay And Benefits The pay range for this position is $25.00 - $27.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Kansas City,MO. Application Deadline This position is anticipated to close on Aug 18, 2026. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.