Document Control Specialist

About the role

The Document Control Specialist at MPS is responsible for managing project documentation, compliance reporting, and administrative tasks. This role requires a combination of education, training, and relevant experience, particularly in a construction environment.

Responsibilities

• Performs administrative functions such as filing, correspondence log maintenance, and processing incoming and outgoing correspondence.
• Manages documentation, compliance reporting, and all filing system developments.
• Aids in the preparation of reports and PowerPoint presentations, and updates project administrative procedures and project manuals.
• Tracks and manages the resolution of Request for Information (RFI), submittals, and change orders.
• Reviews, logs, and acts upon incoming and outgoing documents associated with projects.
• Inputs daily project information into the computer system.
• Works with the Construction Management Team to prepare and submit monthly reports.
• Archives all project records and maintains record keeping of such documents.

Requirements

• Associate degree in Business Management or related discipline.
• At least 1 year of previous document control experience, preferably in a construction environment.
• Computer, filing, and 10-key skills required.
• Attention to detail and strong analytical skills.
• Remarkable level of discretion and interpersonal skills.
• Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.).
• Prioritize and manage multiple tasks, changing priorities as necessary.
• Work under pressure and adapt to changing requirements with a positive attitude.
• Effective oral and written communication skills.
• Self-motivated, proactive, and an effective team player.
• Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others.
• Travel 0%.

Qualifications

• General work environment - sitting for extended periods, standing, walking, typing, carrying, pushing, bending.
• Varying environmental conditions, such as fluorescent lighting and air conditioning.
• Noise level is typically low to medium.
• Occasional lifting of up to 30 lbs.

Skills

• Computer skills.
• Filing skills.

Benefits

• Employee Stock Ownership Plan (ESOP).
• 401(k) annual bonus program based upon performance, profitability, and achievement.
• 17 PTO days per year plus 10 paid holidays.
• Medical, Dental, Vision Insurance.
• Term Life, AD&D Insurance, and Voluntary Life Insurance.
• Disability Income Protection Insurance.
• Pre-tax Flexible Spending Plans (Health and Dependent Care).
• Charitable Giving Match with our Rosendin Foundation.

Pay

The pay range for this role is what we expect to pay for candidates that meet the specified qualifications and requirements listed on this job description. Candidate's pay can vary based on location, job-related experience, skills, and education.