Document Control Manager/Admin (Spanish) [AQ-14300]

Aquent is thrilled to partner with a global leader renowned for driving innovation and delivering critical solutions across diverse industries. This organization is committed to excellence, leveraging cutting-edge technology and a collaborative environment to achieve its mission. Joining this team offers an exciting opportunity where your expertise will directly contribute to the seamless flow of critical information, ensuring project success and operational efficiency across global initiatives.

About the role

We are seeking a dedicated professional to step into a pivotal document control role where your expertise will directly impact project success and operational efficiency. You will be instrumental in managing critical documentation, ensuring compliance, and facilitating seamless communication, empowering teams to deliver groundbreaking results and drive innovation. Your meticulous approach will maintain the highest standards of data integrity and support project timelines, collaboration, and continuous improvement.

Responsibilities

• Oversee the entire lifecycle of project documentation, ensuring all records are accurate, up-to-date, and easily accessible.
• Implement and maintain robust document control procedures, including numbering, revision control, and distribution rules, ensuring strict adherence to contractual and project-specific requirements.
• Manage and optimize document workflows, transmittals, and approval cycles, coordinating reviews between internal teams, clients, and vendors to accelerate project timelines.
• Perform meticulous metadata entry, quality checks, and maintain accurate project folders. Prepare comprehensive status reports and manage master document lists to align with project deliverables.
• Serve as the primary point of contact for all project documentation, facilitating clear and timely communication, and ensuring compliant information exchange.
• Provide valuable guidance and support to junior document control staff, fostering a culture of continuous improvement and knowledge sharing.
• Actively support internal and external audits, ensuring all documentation practices meet stringent quality and regulatory standards.

Requirements

• Bilingual Fluency (English/Spanish) is MANDATORY. All applicants must be fully fluent in both written and spoken Spanish to interface with global stakeholders. Candidates without verified Spanish fluency will not be moved forward.
• High School Diploma combined with at least 3 years of document control management experience.
• 4-6 years of experience in document control, including managing complex projects.
• Advanced knowledge of Electronic Document Management Systems (EDMS).
• High proficiency in Microsoft Excel and Adobe Pro.
• Exceptional attention to detail and ability to follow established procedures meticulously.
• Strong organizational skills with the ability to manage multiple tasks in a fast-paced environment and meet tight deadlines.
• Excellent written and verbal communication skills, with a strong follow-up discipline.
• Proven ability to work independently and take initiative.
• Strong analytical and reporting skills.
• Ability to interpret contract documentation requirements accurately.

Qualifications

• Bachelor’s Degree in a field related to process management, compliance, or coordination (e.g., Engineering, Business Administration, Information Management, Quality Assurance, Human Resources) is a plus.
• Experience with specific enterprise content management systems.
• Demonstrated ability to mentor junior staff.

Benefits

Eligible talent get access to amazing benefits including:

• Subsidized health, vision, and dental plans.
• Paid sick leave.
• Retirement plans with a match.
• Free online training through Aquent Gymnasium.