Document Control Manager/Admin (Spanish) [AQ-13504]

About the role

Aquent is partnering with a global leader renowned for driving innovation and delivering critical solutions across diverse industries. This organization is committed to excellence, leveraging cutting-edge technology and a collaborative environment. Joining this team offers an opportunity where your expertise in document control will directly contribute to the seamless flow of critical information, ensuring project success and operational efficiency across global initiatives. Your meticulous approach will empower teams, facilitate groundbreaking results, and maintain the highest standards of data integrity.

Your Impact

As a key player in operations, you will be at the heart of information management, ensuring critical documentation is meticulously managed, easily accessible, and fully compliant. Your work will support project timelines, facilitate collaboration across diverse teams, and uphold data integrity. This role offers the opportunity to optimize processes and mentor junior staff, fostering a culture of excellence and continuous improvement.

Responsibilities

• Oversee the entire lifecycle of project documentation, ensuring all records are accurate, up-to-date, and easily accessible.
• Implement and maintain robust document control procedures, including numbering, revision control, and distribution rules, ensuring strict adherence to contractual and project-specific requirements.
• Manage and optimize document workflows, transmittals, and approval cycles, coordinating reviews between internal teams, clients, and vendors to accelerate project timelines.
• Perform meticulous metadata entry, quality checks, and maintain accurate project folders. Prepare comprehensive status reports and manage master document lists to align with project deliverables.
• Serve as the primary point of contact for all project documentation, facilitating clear and timely communication, and ensuring compliant information exchange.
• Provide guidance and support to junior document control staff, fostering a culture of continuous improvement and knowledge sharing.
• Actively support internal and external audits, ensuring all documentation practices meet stringent quality and regulatory standards.

Requirements

• Bilingual fluency (English/Spanish) is mandatory. All applicants must be fully fluent in both written and spoken Spanish to interface with global stakeholders. Candidates without verified Spanish fluency will not be moved forward.
• High School Diploma combined with at least 3 years of document control management experience.
• 4-6 years of experience in document control, including managing complex projects.
• Advanced knowledge of Electronic Document Management Systems (EDMS).
• High proficiency in Microsoft Excel and Adobe Pro.
• Exceptional attention to detail and ability to follow established procedures meticulously.
• Strong organizational skills with the ability to manage multiple tasks in a fast-paced environment and meet tight deadlines.
• Excellent written and verbal communication skills, with a strong follow-up discipline.
• Proven ability to work independently and take initiative.
• Strong analytical and reporting skills.
• Ability to interpret contract documentation requirements accurately.

Qualifications

Nice-to-Have:

• Bachelor’s Degree in a field related to process management, compliance, or coordination (e.g., Engineering, Business Administration, Information Management, Quality Assurance, Human Resources).
• Experience with specific enterprise content management systems.
• Demonstrated ability to mentor junior staff.

Benefits

Aquent Talent offers eligible talent access to amazing benefits, including:

• Subsidized health, vision, and dental plans.
• Paid sick leave.
• Retirement plans with a match.
• Free online training through Aquent Gymnasium.