Document Control Coordinator III (Oil & Gas)

About Bowman

At Bowman, we believe in creating opportunities for aspiring people to thrive and achieve ambitious goals. A career at Bowman is more than a job—it is an opportunity to be part of a diverse and engaged community of professionals, to be treated as a respected and valued member of a motivated team, and to be empowered to do exceptional work that advances the best interest of everyone involved. We recognize the importance of creating a work environment that is both rewarding to our employees and supportive of our unwavering commitment to provide unparalleled service to our clients.

Purpose

Provide technical and non-technical support to all activities in respect to document control, document retention, and document reporting.

Responsibilities

• Participate in the development and implementation of the document management system and assist with preparation and review of Document Control processes and procedures.
• Maintain the master document management system ensuring accurate data entry, timely review, approval, checking, and release of project documentation.
• Ensure project documentation/version control and accurate and timely distribution/transmission to project stakeholders.
• Work with project team members to ensure records are complete, accurate, and compliant with project and company document creation, control, retention, and reporting requirements.
• Maintain lists, logs, matrices, and tracking system related to documents and records.
• Assist with management of change execution and status reporting.
• Facilitate project job books development and turnover to clients.
• Assist with project close-out activities.

Success Metrics and Competencies

• Ability to work both independently and within a team environment.
• Ability to effectively communicate with all levels of the organization and external partners.
• Highly motivated and problem-solving attitude.
• Strong sense of urgency in responding to constituents.
• Strong work ethic and commitment to quality.
• Commitment to promoting the reputation of the company through quality of work.
• Aspirations to grow professionally and advance within the company.

Qualifications

• High School diploma or equivalent certification required.
• Two to four (2-4) years of experience.
• Understanding of engineering and construction projects, nomenclature, and associated document numbering conventions.
• Current Omega 365 PIMS R4 document control software experience preferred.
• Excellent communication skills – written and verbal.
• High level of personal integrity, creativity, persistence, curiosity, and enthusiasm.
• Self-starter with strong analytical skills, enjoying work in a multi-disciplinary team environment.
• Strong computer skills (MS Office).
• Proficient in both written and spoken English.

Benefits

• Medical, dental, vision, life, and disability insurance
• 401(k) retirement savings plan with company match
• Paid time off, sick leave, and paid holidays
• Tuition reimbursement and professional development support
• Discretionary bonuses and other performance-based incentives
• Employee Assistance Program (EAP), wellness initiatives, and employee discounts

Eligibility for certain benefits may vary based on position, location, and employment status.

Physical Demands and Working Environment

• Primarily indoor professional office environment which may include exposure to bright/dim light, noise, fumes, odors, and traffic.
• Mobility around an office environment.
• Frequent and prolonged use of standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
• Occasional lifting or carrying up to 20 pounds.
• Occasional pushing or pulling up to 20 pounds.
• Occasional reaching outward or above shoulder.