Document Control Coordinator III

At Bowman, we believe in creating opportunities for aspiring people to thrive and achieve ambitious goals. A career at Bowman is more than a job—it is an opportunity to be part of a diverse and engaged community of professionals, to be treated as a respected and valued member of a motivated team, and to be empowered to do exceptional work that advances the best interest of everyone involved.

About the role

Provide technical and non-technical support for all activities related to document control, document retention, and document reporting.

Responsibilities

• Maintain the master document management system ensuring accurate data entry, timely review, approval, checking, and release of project documentation.
• Ensure project documentation/version control and accurate and timely distribution/transmission to project stakeholders.
• Work with project team members to ensure records are complete, accurate, and compliant with project and company document creation, control, retention, and reporting requirements.
• Maintain lists, logs, matrices, and tracking systems related to documents and records.
• Assist with management of change execution and status reporting.
• Facilitate project job books development and turnover to clients.
• Assist with project close-out activities.
• Finalize the closeout of project records.
• Participate in third-party and internal quality audits involving area of responsibility and assist with related corrective/preventative action planning and implementation.
• Coordinate with and foster open lines of communication amongst all project team members.
• Strive for continuous improvement across all areas of work.
• Other duties as required.

Qualifications

• High School diploma or equivalent certification.
• Four to seven (4–7) years of experience.
• Understanding of engineering and construction projects, nomenclature, and associated document numbering conventions.
• Current Omega 365 document control software experience preferred.
• Excellent communication skills—written and verbal.
• High level of personal integrity, creativity, persistence, curiosity, and enthusiasm.
• Self-starter with strong analytical skills who enjoys working in a multi-disciplinary team environment.
• Strong computer skills (MS Office).
• Proficient in both written and spoken English.

Skills

• Ability to work both independently and within a team environment.
• Ability to effectively communicate with all levels of the organization and external partners.
• Highly motivated and problem-solving attitude.
• Strong sense of urgency in responding to constituents.
• Strong work ethic and commitment to quality.
• Commitment to promoting the reputation of the company through quality of work.
• Aspirations to grow professionally and advance within the company.

Benefits

• Medical, dental, vision, life, and disability insurance.
• 401(k) retirement savings plan with company match.
• Paid time off, sick leave, and paid holidays.
• Tuition reimbursement and professional development support.
• Discretionary bonuses and other performance-based incentives.
• Employee Assistance Program (EAP), wellness initiatives, and employee discounts.

Eligibility for certain benefits may vary based on position, location, and employment status.

Physical Demands and Working Environment

• Partially indoor professional office environment which may include exposure to bright/dim light, noise, fumes, odors, and traffic.
• Mobility around an office environment.
• Frequent and prolonged use of standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
• Occasional lifting or carrying up to 20 pounds.
• Occasional pushing or pulling up to 20 pounds.
• Occasional reaching outward or above shoulder.

About Bowman

At Bowman, our people are at the center of everything we do. We're committed to creating an environment where employees can thrive both personally and professionally, while helping to shape the infrastructure of tomorrow. A career at Bowman means being part of a collaborative, forward-thinking organization where innovation, inclusion, and growth are encouraged at every level.