Document Control Coordinator II

About the role

The Tsui Group is seeking a Document Control Coordinator II for a large educational client within Los Angeles County. This position provides intermediate-level document control and administrative support.

Responsibilities

• Provide day-to-day support to the Document Control Manager in the administration and maintenance of program's document control system
• Process, review, distribute, and track incoming and outgoing project documentation in accordance with established document control procedures
• Perform high-volume data entry while ensuring the accuracy and completeness of project records
• Apply document coding and indexing standards to ensure proper classification, retrieval, and organization of electronic and hard-copy records
• Maintain, organize, archive, and retrieve project documents using the DocView document management system
• Support the management and maintenance of contract documents, including tracking revisions, amendments, correspondence, and supporting documentation
• Aid in processing, logging, and maintaining invoice documentation and related records to support program operations
• Support responses to Public Information Requests (PIRs) by locating, organizing, and preparing requested documentation in accordance with applicable procedures and timelines
• Verify documentation for completeness, accuracy, and compliance before distribution and filing
• Cook up coordination with program staff and District personnel to obtain, distribute, and maintain required project documentation
• Generate document tracking logs, reports, and status updates as requested by management
• Maintain confidentiality of sensitive and proprietary program information
• Assist with continuous improvement of document control processes and procedures

Requirements

• Minimum of 3 years of administrative support experience
• High school diploma or equivalent required
• Experience performing data entry, document processing, filing, and records management
• Experience working with contracts documents, invoices, and maintaining project records
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and Adobe Acrobat)
• Strong organizational skills with the ability to manage multiple priorities while maintaining a high level of accuracy and attention to detail

Benefits

• Salary Range: $72,000-$77,000
• Medical, Vision, & Dental - 100% covered for the employee
• Life and Disability Insurance
• 10.5 days of Vacation pay (Accrued)
• 6 days of Sick pay (Available Immediately)
• 10 days of Holiday pay (9 Holidays, 1 Personal Day)
• 3% Non-Match (After 1 year of service)
• Monthly Stipend for Cell Phone
• Laptop for work purposes