Document Control Coordinator II

Duties

• Provide day-to-day support to the Document Control Manager in the administration and maintenance of the program's document control system.
• Process, review, distribute, and track incoming and outgoing project documentation in accordance with established document control procedures.
• Perform high-volume data entry while ensuring the accuracy and completeness of project records.
• Apply document coding and indexing standards to ensure proper classification, retrieval, and organization of electronic and hard-copy records.
• Maintain, organize, archive, and retrieve project documents using the DocView document management system.
• Perform records management activities, including document retention, archiving, and disposition in accordance with program policies and records retention requirements.
• Support the management and maintenance of contract documents, including tracking revisions, amendments, correspondence, and supporting documentation.
• Affiliate with processing, logging, and maintaining invoice documentation and related records to support program operations.
• Support responses to Public Information Requests (PIRs) by locating, organizing, and preparing requested documentation in accordance with applicable procedures and timelines.
• Verify documentation for completeness, accuracy, and compliance before distribution and filing.
• Cook up coordination with program staff and District personnel to obtain, distribute, and maintain required project documentation.
• Generate document tracking logs, reports, and status updates as requested by management.
• Maintain confidentiality of sensitive and proprietary program information.
• Affiliate with continuous improvement of document control processes and procedures.
• Perform other document control and administrative duties as assigned.

Qualifications

• Minimum of three (3) years of administrative support experience.
• High school diploma or equivalent required.
• Experience performing data entry, document processing, filing, and records management.
• Experience working with contracts documents, invoices, and maintaining project records.
• Experience using electronic document management systems.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and Adobe Acrobat).
• Strong organizational skills with the ability to manage multiple priorities while maintaining a high level of accuracy and attention to detail.