Document Control Coordinator II

About the role

The Document Control Support II provides intermediate-level document control and administrative support for the BuildLACCD Program. This position works under the direction of the Document Control Manager.

Responsibilities

• Process, review, distribute, and track incoming and outgoing project documentation in accordance with established document control procedures.
• Perform high-volume data entry while ensuring the accuracy and completeness of project records.
• Apply document coding and indexing standards to ensure proper classification, retrieval, and organization of electronic and hard-copy records.
• Maintain, organize, archive, and retrieve project documents using the DocView document management system.
• Support the management and maintenance of contract documents, including tracking revisions, amendments, correspondence, and supporting documentation.
• Affiliate with program staff and District personnel to obtain, distribute, and maintain required project documentation.
• Generate document tracking logs, reports, and status updates as requested by management.
• Maintain confidentiality of sensitive and proprietary program information.
• Assist with continuous improvement of document control processes and procedures.
• Perform other document control and administrative duties as assigned.

Requirements

• Minimum of three (3) years of administrative support experience.
• High school diploma or equivalent required.
• Experience performing data entry, document processing, filing, and records management.
• Experience working with contracts documents, invoices, and maintaining project records.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and Adobe Acrobat).
• Strong organizational skills with the ability to manage multiple priorities while maintaining a high level of accuracy and attention to detail.