Document Control Coordinator

About the Company

The Hiller Companies is a leading provider of fire protection and safety solutions, dedicated to safeguarding lives and property worldwide. Headquartered in Mobile, Alabama, Hiller operates globally and across the United States, offering over 100 years of industry expertise. Our mission is to ensure the highest standards of safety and innovation in comprehensive fire protection services, including installation, inspection, maintenance, and repair of critical fire and life safety equipment.

Responsibilities

• Store, manage, and track project documentation while ensuring accuracy and quality.
• Scan, rename electronic files, and organize them in respective server folders; maintain hard copies in Job File binders.
• Prepare manuals and reports.
• Submit inspection reports to compliance AHJ portals.
• Prepare cover letters, collate, and sort drawings/documentation into numerical order for issuance to Clients, AHJs, and Suppliers.
• Log drawings and documentation into the database.
• Manage the database, work instructions, forms, procedures, etc., and update and distribute as required.
• Adhere to record retention policies, safeguard information, and retrieve data effectively.
• Ensure company safety policies and procedures are understood and adhered to.
• Maintain good housekeeping practices.
• Understand and adhere to company policies and procedures.
• Report identified problems and initiate or recommend corrective action to the Program Manager.
• Perform other duties as assigned.