Document Control Coordinator

About the role

Herzog Energy, Inc. is seeking a Document Control Coordinator in Reno, NV to operate various document reproduction equipment and maintain document storage files for originals and revisions, utilizing the document control process.

Responsibilities

• Ensure the correct sequential processing of project drawings, documents, and submittals using an approved project transmittal process.
• Maintain version and revision control of documents using the project-approved document repository and/or document management system.
• Segregate obsolete or superseded documents, whether in electronic format or hard copy.
• Assist the Project Manager, Project Engineer, and Superintendent(s) by ensuring only the latest revisions of documents and drawings are released to the field for project construction, installation, or testing.
• Notify the Project Manager, Project Engineer, and Superintendent(s) when newer versions of drawings or documents are released, retrieve obsolete documents from the field and field vehicles, and secure them in an access-controlled area.
• Maintain control of document/drawing stamps, including stamp maintenance, cleaning, and ensuring correct disposition stamping when required.
• Read and understand drawing border information, border blocks, professional engineer stamps, and stamp locations.
• Verify drawings contain the correct data and revision for document version control.
• Operate reproduction equipment such as blueprint machines and high-speed copiers to produce legible copies.
• Receive and maintain revision control of electronic or hard copy product or service bulletins.
• Notify the Project Manager, Project Engineer, and Superintendent(s) of received product and/or service bulletins.
• Operate additional equipment such as padding machines, binding machines, folding machines, and paper cutters to produce document packages as instructed.
• Maintain and file reproduced document originals/revisions for easy retrieval.
• Type various department forms, such as document transmittals.
• Assist in the distribution of completed reproduction work.
• Perform routine adjustments and surface cleaning of machines to ensure proper working condition; notify supervisor or equipment manufacturer when repairs are required.
• Perform additional assignments as directed by the supervisor.
• Regularly engage in and promote Herzog’s culture and essential behaviors.
• Maintain regular and predictable attendance and punctuality.
• Other duties as assigned.

Requirements

• High school diploma or equivalent.
• Excellent verbal and written communication skills.
• Excellent organizational and time management skills.
• Strong attention to detail.
• Proficiency in MS Word, Excel, and related Microsoft products.
• General knowledge of office procedures preferred.
• Ability to multi-task.

Pre-Employment Requirements

• Subject to pre-employment background check and motor vehicle report review.
• Maintain a valid driver’s license and endorsements as required by the position.
• Subject to pre-employment physical, medical evaluation, and drug screen.
• Successfully complete and maintain any required safety certification and testing on an annual basis.

Physical Requirements

• Work primarily in an office environment.
• Frequently sit for extended periods of time.
• Frequently use a computer keyboard and office-related equipment.
• Occasional standing, walking, lifting, stooping, or bending.
• Must successfully pass color/vision examinations as required by the position.
• Must be able to hear and distinguish auditory signals as required by the position.

Safety

Herzog is nationally recognized for its excellent corporate safety record. All employees must adhere to established safety policies and procedures, report any safety violations to their supervisor, and maintain safety diligence to ensure a safe work environment.

Benefits

Herzog offers a robust benefits package including medical and dental coverage, with plans specific to projects and locations.

About Herzog

Founded in 1969, Herzog is headquartered in St. Joseph, Missouri, with a satellite office in Fort Worth, Texas. With over 50 years of experience, Herzog is a national leader in the construction, operations, and maintenance of commuter rail, light rail, streetcar, and freight rail projects. The company emphasizes a culture of purpose, passion, and excellence, delivering exceptional customer service and elite results through a relentless pursuit of excellence, safety, and teamwork.