Document Control Coordinator

Purpose of Job

Manage our project documentation and client reporting workflows.

Responsibilities

• Manage the end-to-end lifecycle of physical and digital project documentation, ensuring systematic organization, archiving, and easy access for key stakeholders.
• Compile, type, edit, and submit final client reports, technical forms, sketches, and PowerPoint presentations based on specific job requests.
• Perform quality control checks on all outgoing reports and deliverables to ensure accuracy, completeness, and compliance with company policies and industry standards.
• Package and deliver finalized report packages to clients according to project schedules.
• Maintain strict version control and oversee the organized archiving of job photos and documentation for long-term record-keeping.

Requirements

• Strong organizational and attention-to-detail skills.
• Proficiency in document management systems (DMS), Microsoft Office Suite, and web-based tools like SharePoint.
• Knowledge of electronic document management systems (EDMS) and data storage best practices.
• Ability to maintain confidentiality and handle sensitive information.
• Effective communication and collaboration skills to coordinate across multiple teams.

Qualifications

• College associate’s degree in business administration, information management or a related field.
• 5 + years of experience in similar jobs.
• Familiarity with document management processes and compliance standards relevant to the industry.