Document Configuration Specialist

About the role

A Document Configuration Specialist combines skills from document management and configuration management to ensure that organizational documents are accurate, accessible, properly structured, controlled, and aligned with business processes. The primary purpose of this position is to manage and control the lifecycle of documents and records to ensure they are accurate, compliant, and readily accessible.

Responsibilities

• Maintains the document control system, including management of document creation, change, review, approval, distribution, and storage.
• Manages documents and records with the document database and electronic filing systems, ensuring documents are organized, accessible, and easily searchable.
• Tracks document revisions and manages approvals, ensuring the latest versions are available and include necessary approvals.
• Conducts regular document and records audits, identifies potential issues with document control processes, and ensures adherence to standards.
• Ensures document and records compliance with internal and external regulations.
• Trains staff in document control and records control procedures and best practices.
• Archives and disposes of obsolete documents and records, ensuring compliance with retention policies and procedures for both physical and digital documents.
• Contributes to the implementation of a PDM system and its relationship to the MRP system.
• Ensures documents follow established templates, style guides, and formatting standards.
• Manages and improves configuration and change management processes, ensuring alignment with engineering, production, and quality requirements.
• Supports data transfer between systems like PLM and ERP.
• Leads or contributes to Engineering Change Notices (ECNs) to ensure completeness and quality.

Requirements

• Strong organizational and detail-oriented skills, essential for managing large volumes of documents/records and ensuring accuracy.
• Good communication skills, interacts with stakeholders, explains procedures, and resolves issues.
• Knowledge of document management systems, familiarity with software and tools used for document control.
• Understanding of AS9100 documentation requirements and relevant industry standards, knowledge of relevant policies, procedures, and best practices for document control.
• Ability to learn new technologies, adapting to changes in software and systems as needed.

Qualifications

Preferred education and experience include an AA degree in Science, Engineering, or Business, and training and experience in document control processes.

Benefits

• 4/10 Schedule – three-day weekends every week.
• Competitive compensation.
• Bonus eligible.
• Medical, dental, vision coverage.
• 401(k) program.
• Paid time off.
• Career growth in a high-tech aerospace environment.
• Work in the Columbia River Gorge lifestyle.