Document Clerk
Collabera · Riverside, CA · 2 days ago
Legal$28–$35/hrContract
Key Responsibilities
- Retrieve and track assigned archival boxes using a shared tracking system
- Perform inventory and categorization of physical project records
- Verify that all documents exist in the agency’s EDMS or associated digital storage
- Conduct page-by-page quality reviews to ensure completeness, legibility, and proper orientation
- Identify gaps, missing, cut-off, or distorted content in digital files
- Scan physical documents or pages that are missing from the EDMS
- Upload and correctly index documents into Laserfiche
- Maintain accurate tracking of work status, issues, and resolutions in Excel
- Coordinate retrieval of supplemental digital records when needed
- Prepare boxes for final disposition (retention or shredding)
- Communicate progress and completion status to project lead
- Perform other administrative and project-related tasks as assigned by supervisor
Deliverables / Assignment Focus
- Complete verification of assigned archival boxes
- Ensure all records are digitized, accurate, and complete
- Properly store records in EDMS or hard drive
- Maintain a fully updated tracking log documenting progress and issue resolution
- Prepare materials for final disposition in accordance with retention procedures
- Support implementation of a centralized As-Built document library
- Ensure records are complete, organized, and easily accessible
Required Qualifications
- 2+ years of administrative, records management, or document control experience
- Experience working with electronic document management systems (EDMS)
- Strong proficiency in MS Excel and MS Office
- Exceptional attention to detail and accuracy
- Strong organizational and time-management skills
- Effective written and verbal communication skills
- Ability to work independently with minimal oversight
Preferred Qualifications
- Experience with Laserfiche, agency’s electronic document management system
- Background in engineering, construction, or project-based document environments
- Familiarity with archive management or records audits