Docketing Specialist

About the role

The Litigation Docketing Specialist is responsible for monitoring all docketing requests within their assignment group and docketing deadlines in a timely manner according to firm guidelines and procedures utilizing the firm’s docketing software.

Responsibilities

• Independently docket for designated assignment groups, which may consist of specific offices or practice groups as well as shared e-mailboxes.
• Review filed documents and written docketing requests to identify and docket all deadlines.
• Perform limited research as needed in the context of verifying applicability of deadlines by reviewing court and agency websites and dockets.
• Communicate regularly with case teams to gather additional information necessary to accurately maintain case docketing.
• Verify accuracy of docketed items and deadlines generated by the docketing software.
• Ensure accuracy of case information and timekeepers on each matter.
• Generate and distribute docket reports for case teams.
• Respond professionally and promptly to all questions and requests from case teams regarding calculation of deadlines, court and agency rules and procedures, and firm docketing guidelines.
• Maintain a working knowledge of updates and developments in the rules and procedures within the designated docketing assignment group.

Qualifications and Core Requirements

• Consistently deliver superior docketing services by completing docketing requests efficiently and accurately.
• Always interact with team members and all firm personnel in a professional and courteous manner.
• Strong critical thinking skills to process complex orders and analyze effects on other case deadlines.
• Excellent organizational, time management and prioritization skills.
• Ability to work collaboratively within a team and to adapt to changing business demands.
• Professional integrity required and ability to maintain confidentiality and build trust with case teams.

Education and Experience

• A high school diploma or General Education Degree (GED).
• 3 years of litigation docketing experience utilizing docketing software.
• Paralegal Certificate preferred.
• Strong knowledge of the litigation process, court rules and procedures.
• Familiarity with federal and state court systems, as well as arbitration, mediation, and administrative government agencies.

Technical Skills

• Proficiency with docketing software, preferably Aderant’s CompuLaw and/or Milana.
• Demonstrated proficiency in Microsoft Office Suite including Word, Outlook, Excel, and PowerPoint.
• Proven aptitude to learn new software applications.
• Familiarity with PACER and other electronic case filing systems.

Other Skills and Abilities

• Strong analytical and communication skills both oral and written.
• Excellent organizational and planning skills with ability to prioritize multiple tasks and projects to meet deadlines.
• Ability to work overtime when needed.

Physical Demands

• Sit, use hands to finger, handle, or feel objects, documents, books, pen/pencil, paper, controls and manipulate a keyboard, and input data into a PC.
• Walk, use hands to prepare correspondence and reports on a personal computer.
• Occasionally lift and/or move up to 25 pounds.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

• The noise level in the work environment is usually moderate.
• The work environmental characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Benefits

Not specified.

Pay

The expected annual salary for this position ranges from $65,000-90,000. The salary offered will be determined by a wide range of factors including but not limited to experience level, education/training, and relevant skills.

Schedule

Not specified.