DOB Project Administrator

Key Responsibilities

• Process, submit, and obtain all DOB after-hour variances, follow-up as needed according to timelines
• Aid in obtaining all Temporary Certificates of Occupancy (TCO) with respective NYC agencies and follow through to completion
• Complete project updates in Procore, distribute required documents to all project team members
• Aid the Project Manager with insurance and permits as needed, send Field Operations team all required information
• Schedule calls and meetings with internal and external project team members to ensure consistent communication flow throughout the duration of a project
• Support administrative duties for each assigned job: process RFIs, submittals, subcontractor agreements, purchase orders, and change orders
• Create and distribute weekly reports as requested by Project Managers
• Aid in the preparation of closeout package process: collect documentation from subcontractors, vendors, architects, clients, and members of the internal project team
• Other job responsibilities as assigned by Project Managers

Qualifications

• Must have a minimum of 2+ years of experience in a similar role
• Able to multitask, prioritize, and manage their time well on tight deadlines
• Excellent written and verbal communication skills
• High level of professionalism
• Strong presentation skills
• Team-player and ability to build cross-functional relationships
• Bachelor’s degree or equivalent experience required

Technical Skills

• Must have excellent MS Office skills: Excel, Word, PowerPoint, and Outlook
• Procore experience is preferred

Pay

In compliance with local law, we are disclosing the compensation, or a range thereof, for roles that will be performed in New York City. Actual salaries will vary and may be above or below the range based on various factors including but not limited to location, experience, and performance. The range listed is just one component of Schimenti’s total compensation package for employees. Pay Range: $70,000 - $85,000 salary per year.