DMV Title Clerk

About the Role

Processes car deals, verifies costs for the accounting department (including reconditioning and equipment add-ons), and handles the legal transfer of documents for the Department of Motor Vehicles.

Responsibilities

• Processes all new and used vehicles for registration in the state in which they will be titled.
• Prepares tax and title documents.
• Submits all legal transfer work to the Department of Motor Vehicles.
• Verifies that funds have been collected and the correct lienholder paid off before processing title applications.
• Checks for accuracy in the application and ensures that all information is complete.
• Prepares payoff checks for new vehicles and trade-ins.
• Bills out all dealer trades and prepares Certificates of Origin.
• Maintains a system to verify out-of-state titles.
• Compiles and maintains a complete list of all outstanding title work.
• Reports to management on the status of any missing or problem titles and provides a current list of outstanding titles to the comptroller at the end of month.
• Signs over titles for all wholesalers who have paid in full.
• Prepares a monthly report to management of any funds not collected from wholesalers due to missing or incomplete title work.
• Prepares stock cards for new and used vehicles.
• Posts vehicle sales and purchases.
• Processes/registers all vehicle warranties and extended service contracts, maintaining a log of all contracts processed and mailed.
• Processes yearly renewal of dealer tags in conjunction with comptroller.
• Stays abreast of title regulations by attending seminars held by local licensing bureaus and any available training on title regulations.
• Cross-trains others to handle title clerk daily responsibilities.
• Conducts periodic training sessions for F&I managers and sales personnel regarding title regulations and procedures, and issues written memos to managers and sales personnel when regulations change.
• Directs title runner in daily routines.
• Maintains a professional appearance and a neat work area.
• Performs other tasks as assigned.

Requirements

• Two to four years related experience and/or training; or equivalent combination of education and experience.
• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence and routine reports.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to speak effectively before groups of customers or employees.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent, and to draw and interpret bar graphs.
• Ability to calculate figures such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Ability to apply concepts of basic algebra and geometry.

About the Company

Gill Auto Group is a rapidly growing company with dealerships serving the Gilroy, Tracy, Madera, Kerman, and Livermore communities in Northern California and the Kailua community in Hawaii. We offer training programs, a fantastic culture, and opportunities for advancement to help employees grow both personally and professionally.

Benefits

• Medical, vision, and dental insurance
• 401K retirement plan
• Paid vacation
• Training and development programs
• Free college education courses for employees and their families
• Opportunities for career growth and advancement