DMV Title/ Contracts Clerk

What We Offer

• Competitive compensation plan
• HEALTH
• DENTAL
• VISION
• 401K

Essential Duties & Responsibilities

• Automotive and CDK experience 2 Years
• Organize all paperwork in each deal, checks for accuracy in the application documents information is complete.
• Deal recap worksheet ensures gross accuracy.
• Posts vehicle sales and purchases in DMS System. (CDK)
• Verifies that all funds (Cash, Checks EFT) have been collected and receipt all monies received for new and used car deals daily.
• Maintaining a weekly heat sheet log of all contracts, down payment, DMV, Incentive, F & I reserve Issues and issues a written memo to managers.
• File all Certificates of Origin in inventory jackets.
• Processes pay-off checks for trade-ins and mail to appropriate financial institution in a timely manner.
• Prepares inventory jackets for new and used vehicles. Post new and used pack.
• Processes/registers all vehicle new and used warranties and extended service contracts.
• Reconcile schedules and post monthly, Incentive, F & I reserve statements, Packs, Extended service contracts statements, Sales Tax worksheet copy to office manager / Controller at end of month.
• Generate and maintain the salesperson’s commission reports and list of commissions on-hold. / Copy to office manager
• Answer customer inquiries or concerns in person, e-mail, fax, or telephone in a professional, customer- focused manner.
• Prepares title documents submit all legal transfer work to the Department of Motor Vehicles.
• Verify lien holder paid off before processing title applications
• Maintains a system to verify out-of-state titles.
• Compiles and maintains a complete list of all outstanding title work. Reports to management on the status of any missing or problem titles and provides a current list of outstanding titles to the office manager / Controller at the end of month.
• Signed over titles for all wholesalers who have paid in full. Prepares a monthly report to management of any funds not collected from wholesalers due to missing or incomplete title work.
• Other tasks as assigned