Division Operations Specialist, Division II

Purpose and Scope

The Division Operations Specialist assists with managing general operations of a large instructional support division or department. Responsible for coordination of support functions such as scheduling, maintenance, communications, equipment, workflows, supplies, information processing, and staff support. Provides academic and/or departmental support by coordinating office activities to achieve optimum utilization of equipment and employee productivity.

Essential Job Functions

• Builds schedules during registration and notifies of class cancellations
• Supervises and trains support staff and student workers
• Schedules office duties based upon priorities
• Provides administrative support to the division, including composing correspondence from verbal direction or from knowledge of the organization
• Remains active in planning, analysis, and revision of department schedules and calendars, arranging meetings, and maintaining department documentation and files
• May assist with various department/division employee payroll functions
• Assumes lead in budget building and assists in the budget planning process; sets up, maintains, and monitors budget expenditures
• Manages office supplies; tracks supply usage, maintains appropriate levels of supplies, prepares and processes requisitions, verifies receipt and distribution of supplies, and submits documentation for appropriate payment of requisitions
• Retrieves, compiles, and disseminates a variety of reports, correspondence, agendas, or management information in support of department/division
• Some positions may perform a variety of Faculty support functions, including but not limited to input and/or maintenance of faculty qualifications information, program coordination activities, and acting as liaison and facilitator for adjunct faculty communicating with them regarding instructional matters and professional development

Knowledge, Skills And Abilities

• Strong attention to detail
• Strong working knowledge of Microsoft Office Suite and the ability to learn new software
• Excellent organizational skills and the ability to prioritize well
• Able to work on multiple projects
• Able to document expenses
• Able to maintain confidentiality

Physical Abilities

• The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile.
• No special physical demands are required to perform the work.

Work Schedule And Conditions

• Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment
• Interface with internal and external contacts as needed to carry out the functions of the position

Required Qualifications

• High School Diploma or GED and at least 3 years of experience, or an equivalent combination of education and experience
• Associate degree or higher preferred
• Experience in office administration preferred

Preferred Qualifications

• Experience in office administration preferred

Salary

Hiring salary range is $36,057 to $41,466. Lone Star College provides a hiring salary range for all posted full-time non-faculty positions. Where your salary offer would fall in that range is determined by your related experience and education. Should you receive an offer of employment from Lone Star College, the resume submitted in the application process will be utilized to calculate your salary offer. The information outlined below will provide the Office of Human Resources everything needed to determine an accurate starting salary. Your Resume Should Provide a Complete Picture Of Your Work Experience. The Resume Should Include The Following Information For Each Position Listed Length of time (specific months and years) of employmentIf the position was full time or part timeIf the position was paid or unpaidLevel of degree completed including date earned.Unofficial transcript for highest earned degree Additionally, any certifications listed as required or preferred in the Lone Star College job description should be included in the resume submitted.

Benefits

By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment and excellent work/life balance. This includes a full comprehensive and competitive benefits package, a generous number of paid holidays and vacation days, wellness programs, tuition waiver, professional development opportunities and more.

Special Instructions

Go to the Job Search page, click on ‘My Activities’ at the top of the page. Under My Cover Letters and Attachments you will click on ‘Add Attachment.’ Please be sure to put the Job ID# in the title once you name your file for cover letters only, unless you attached your cover letter with your resume. If you are applying for an Instructional position (i.e. Faculty, Adjunct Faculty, Instructor), please ensure you include the following to be considered: Resume/CV, Cover Letter, Teaching Philosophy, and unofficial transcripts. You must limit your file name for any attachment to 40 characters or less.

How To Apply

ALL APPLICANTS MUST APPLY ONLINE ONLY We will not accept application material received via fax, email, mail, or hand delivered. Postings for part-time and adjunct positions are active for the academic year. By selecting the option to receive notifications on your profile, you will begin receiving electronic communication regarding new opportunities with Lone Star College (LSC). If selected for an interview, a recruiter will contact you by phone, or email to schedule an interview. Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States. More information on the E-Verify program is available at www.dhs.gov/E-Verify . Lone Star College is an EEO Employer. All positions are subject to a criminal background check.