Division Administrator (Part-Time)

About Us

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

The Department of Pediatrics comprises over 180 Paid and WOS faculty and over 200 affiliated/volunteer faculty at CHOC Children's Hospital and Miller Children's Hospital. Additionally, the Department employs approximately 50 staff and 56 academic staff members. The department has a robust research portfolio with several NIH grants and research in multiple areas, including exercise, neurology, psychiatry, and genetics. The UCI/CHOC residency program is the 2nd largest at UCI, with 81 residents. We have joint UCI/CHOC fellowship programs comprising 34 fellows in neonatology, critical care, endocrinology, infectious diseases, hematology/oncology, and pediatric hospitalist. Additionally, we have a pulmonary fellowship collaborating with Millers Children's Hospital. We cover 12 pediatric sub-specialties providing services at 14 locations and 19 different specialties through our affiliate faculty at CHOC.

About the Role

Under the general direction of the Department of Pediatrics Chief Administrative Officer and the Division Chiefs, the Division Administrator will be responsible for organization of work, supervision of administrative staff, staff development across all levels, budgets and financial control, and process improvement and problem solving in the delivery of related program services within assigned divisions. Assigned Divisions may change over time, but the position will initially be assigned to the Divisions of CAND, Pulmonary, and Exercise Medicine which consist of approximately 22 academic positions, plus an additional 20 staff positions.

In conjunction with the Division Chiefs, the incumbent will participate in the development and implementation of long-range planning of the divisions as well as management and supervision of all operations within the divisions. The incumbent will coordinate all administrative functions for the divisions in support of its research, clinical service and teaching operations.

Responsibilities

• Apply thorough knowledge of University rules, regulations, processes, protocols, and procedures for budget, accounting, fund management, and/or personnel management.
• Utilize interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling.
• Manage a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
• Use discretion and maintain confidentiality.
• Demonstrate strong skills in short-term planning, analysis, problem-solving, and customer service.
• Apply thorough knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees.

Requirements

• Bachelor's degree in a related area and/or equivalent experience/training.
• 5-7 years of relevant experience.
• Solid knowledge of common University-specific computer application programs.

Benefits

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks.

Conditions of Employment

• Compliance with background check and Live Scan.
• Employment misconduct disclosure requirement.
• Legal right to work in the United States.
• Adherence to vaccination policies.
• Compliance with smoking and tobacco policy.
• Drug-free environment.
• Additional conditions may apply, such as California Child Abuse and Neglect Reporting Act, E-Verify, and pre-placement health evaluation, depending on business unit or job-specific requirements.